Welcome and thank you so much for being a school partner with the Bureau of Health Workforce
programs.
By completing the data collection worksheets, your learning institution will help your students
receive federal funding to complete their education.
Please keep in mind that you may receive requests from our two different programs, the National
Health Service Corps and NURSE Corps; you will complete the actions in the same place.
So now let's take a look at how to complete your school's Data Collection Worksheets.
You'll first need to login to the website: programportal.hrsa.gov and select that you
are a School Representative.
Here, you'll log in with your portal username and password.
If you don't have one, you�ll need to click 'create a school representative' account to
set one up.
If you try to create an account and receive the message, 'The email address provided is
not found in our database,' you will need to contact the Customer Care Center at 1-800-221-9393
to resolve the issue.
If you choose to create a new account, you'll receive the following message, and you'll
receive an email with a link to activate the account.
Once you're logged in, you'll be directed to your school's homepage.
Once on your school's homepage, you'll see all of your contact information.
If any of your information needs to be updated, you can do it here and click the 'save' button.
If you don't need to update anything, under the 'save' button you will find the schools
associated with your account.
Select the school and complete the Data Collection Worksheet for it.
Now you'll find yourself on the school screen and at the top you'll see what information
we have on file as being your EIN and DUNS numbers.
If these are correct, no further action is needed and you can proceed.
If the field is blank, please contact either the National Health Service Corps or NURSE
Corps with the correct information.
Next, we'll take a look at the Data Collection Worksheets that need to be completed based
on what disciplines and degrees that your school offers.
Click 'create' or 'edit' to enter tuition and fee information for the upcoming school
year.
For the discipline and degree combinations, you will need to click on the link for 'create.'
This will take you to the Data Collection Worksheet screen for the combination you selected.
Please note, that you may see your degree and discipline listed for both National Health
Service Corps and NURSE Corps; it's important that you to complete Data Collection Worksheets
for both.
The two programs allow for differences in what funds are provided to the students.
Here's where you'll enter values for annual tuition.
Please remember to enter values for an entire school year, not just a single semester.
This includes summer semesters too.
Please remember to factor these in the amount that is entered.
Tuition and fees will be paid directly to the school via the Tuition and Fee invoice.
Next, you will need to enter information regarding a variety of school-related fees, including
but not limited to labs, health insurance, student activities, library, recreation, and
more.
You will also need to add amounts for Other Reasonable Costs like books, clinical supplies
and uniforms.
Please note that this amount will be paid directly to the student.
If you need to complete the Data Collection Worksheet at another time, you will be able
to scroll down and click the 'save' button to save your progress and resume it later
by clicking the 'edit' link on the school page.
If you have completed all of the fields, you can now submit the Data Collection Worksheet
for review by clicking the 'submit' button.
Once you have submitted your Data Collection Worksheet information, you will be able to
view and edit the information entered by you or your peers at your institution by clicking
the links on the school page.
To view the Data Collection Worksheet for a degree and discipline combination, click
on 'view.'
To edit the Data Collection Worksheet for a degree and discipline combination, click
on 'edit.'
You will be able to view, edit and create a Data Collection Worksheet until the deadline
date listed for each program or a Bureau of Health Workforce school analyst has approved
it.
So there we have it, a couple ways to help your learning institution create the best
clinicians in the nation!
Thank you very much for doing your part in bringing healthcare to those who need it most.