Welcome to this online training for Zoom facilitators and instructors. This
training video will walk you through how to set up Zoom for different purposes,
the settings you need to know in your Zoom account, and how to use the
tools and features of the Zoom client app. Each of you may use Zoom a little
differently so I will give you some different options to consider
depending on your use. A book club with a group of members who know each other and
like to visit and interact as a part of the class experience will operate
differently than will a simple lecture and yet another class might utilize
polls hand-raising and other engagement features that engage participants and
measure feedback. The recommendations I'm going to make here assume that you are
using the Zoom account to present classes and my recommendations here
focus on preventing unwanted participant interaction while still allowing changes
within the meeting when you need to. Let's start with the internet connection.
You have to have enough bandwidth or you simply can't use any video streaming
tool. Speed is measured in megabits per second. It's kind of like miles per hour.
And Zoom says you need a bare minimum of three megabits up, meaning your stream
going to the cloud, and three megabits down, meaning the stream that you're
receiving from everyone else. That's not much but that means you need three
megabits of solid Internet bandwidth after every other device that's on your
network. So if someone in your house or on your network is streaming Netflix at
the same time you're leading in a class, then you'll need enough bandwidth for
both Netflix and Zoom working at the same time. I highly recommend that if at
all possible that you use a wired connection, sometimes called an Ethernet
connection, not Wi-Fi. Wire connections are far more stable and often much
faster than Wi-Fi and Ethernet cable looks a lot like a little phone cable
but the connector itself is slightly bigger. Your laptop may not have
an Ethernet port but there are USB adapters available. You can measure your
speed at speedtest.net. You should run the test at several different times of
the day over a period of three days to get an average speed. Generally, your
internet provider won't guarantee the speeds you pay for on a household
account. If your neighbors are all streaming movies during your Zoom
meeting, your internet speeds may suffer. My personal recommendation is a minimum
of five megabits per second for your Zoom meeting. A solid 5 megabits per
second will mean a good quality picture with no freezing or stuttering, and your
picture and voice will stay in sync. Let's dig into the settings that you
want to know ahead of time and want to set up ahead of time. Go to Zoom.us and
sign into your account. Click my account at the upper right to open your account
page. In the personal section go to settings. This is a long page of settings
that's broken into three sections: schedule meeting
in meeting basic, and the next section is in meeting advance.
What I want to cover here are some default settings that make classes safer.
Meaning participants can't start screen sharing and doodling on the screen
during your presentation and also easier to start because your default settings
are already set. You will be able to make changes to many of these settings both
when you schedule a meeting and during a meeting, if you need to adapt for a
different type of meeting or change your focus during a meeting. Let's start
by looking at the schedule meeting page. In the schedule meetings section, make
sure to toggle off use personal meeting ID or the PMI when scheduling a meeting.
Never share your personal meeting number publicly. Treat it like a personal phone
number. Anyone who has this number may be able to interrupt your private meetings.
So, for public meetings always use a generated number. If you're going to use
a password, you can save your participants a step by toggling on
embed password in link here, near the top, in the scheduled meeting section.
As we'll discuss shortly, there isn't normally a need to use a password but this is a
good default position. Finding and typing in passwords during the login procedure
is probably the number one support issue if those passwords are not embedded. If
you'd like a reminder about upcoming meetings, toggle upcoming meeting
reminder to on. You can change the time and the Zoom app in settings. Let's move
down to the in meetings basic settings. There are some great interactive
features in this section. If you're presenting a lecture, consider using chat
for questions and answers, and general comments. You can save the chat stream
for later review. You'll find it in the reports section of your account. Enable
co-host so you can promote someone to help with your meeting if you use a
producer or facilitator. A co-host has the same access to the tools and
settings as does the host. Enable polling if you'd like to engage
or measure audience feedback. You can create polling questions ahead of your
meeting and launch them at will. It's a great way to engage your audience. Turn
on screen sharing and set it to host only.
Turn on nonverbal feedback and give participants a way to respond to your
questions and give you other feedback. These show up as colored icons next to
names in the participants window. As a host, you can see how many participants
have clicked that icon, and the icon will appear beside their name. You can clear
all icons at once or individually by participant. In the in meeting advanced
section, enable group HD video if you have the bandwidth. During periods of
extremely high use like during this pandemic, Zoom may disable this feature.
Enable virtual background and participants can hide ugly backgrounds
with scenes of the beach. This is more useful in your organization meeting with
experienced users. Enable show a join from your browser link to allow
participants who are joining your meeting from a shared or public computer
where they can't download the Zoom app for some reason. The Chrome browser is
the only recommended browser and many features are not available if joining
meeting from a browser. Now that we have some default settings selected, let's go
through the process of scheduling a new meeting. Go to meetings, schedule a meeting.
Enter a title and a description if you wish.
Add the date and time and make sure that your time zone is set correctly.
Double-check that the generate automatically option for your meeting ID
is enabled. Turn off require meeting password. Email the invitation to your
class participants and don't post it on social media. That is as effective as a
password with less hassle if you are going to broadcast the meeting publicly,
consider using the registration function and the waiting room, and then be
prepared to boot any disruptors who enter the room. The waiting room is your
decision based on your class function. If your students know each other and you
want to let them visit before class, leave it off and turn on enable join
before the host. That way they can say hi to each other and maintain their
in-class relationships during this isolation period we're going through. If
you want to enter your meeting room before anyone else is in there, prepare
your room and then admit people when you're prepared, use the waiting room
option. When you're ready you can let people in all at once or one at a time.
A great way to double-check who is entering your class. You can turn
waiting-room on or off from the security options after you start a class. Enabling
the waiting room can help prevent unauthorized entry but you'll have to
manually admit late comers who will otherwise be stuck in the waiting room
until you let them in. Remember though, if you've controlled the distribution of
your meeting ID to an email list, you shouldn't need to be too concerned about
Zoom bombers. Once you've created a meeting you can save it as a template.
You can create different templates for different situations, just name them
descriptively. Next time you schedule a practice, choose a template, add a date
and time, and you're ready to go.
Once you've scheduled a meeting, you can always go to meetings, upcoming meetings,
select a meeting, and edit the details.
Now let's talk about the basics of running a meeting. When you need to mute
everyone's audio, open the manage participants window and click mute all,
then make sure to deselect "allow participants to unmute themselves," then
click OK. You can unmute everyone all at once or by participant by hovering over
their name. Newcomers will also be automatically muted if you follow those
steps. Make the instructor or featured speakers video big and front-and-center
for everyone with the spotlight feature. After three people are in the room, you
can click the speakers video feed from the gallery view and select spotlight
video. This option will only show up after at least three people are in the
room. This is different than the pin video feature which is a way for a
particular participant to enlarge a video for their personal screen.
Spotlight, only accessible by the host, makes the primary speakers video large
and prevents the video from bouncing around to different participants during
the meeting. You can cancel the spotlight feature at any time by clicking the
cancel spotlight button on the video. You can turn off a participants video feed
from the participants window, but only one at a time. Hover over the
participants name and then select turn off video. They cannot turn it back on
without the host's permission. Here's a few miscellaneous Zoom hints and tricks.
From a meeting, click the up arrow next to the stop start video button, then
click video settings. Select video on the left side then select enable HD, touch up
my appearance, and spotlight my video when I speak. These settings are
persistent and will remain the same the next time you start a meeting. When you
email the invitation to your students, include a reminder that others will be
able to see and hear them, if using Zoom meetings. That'll help prevent your participants
from embarrassing themselves, and you from the resulting blowback. Finally, let's
talk about using a meeting facilitator and/or producer. A Zoom meeting is easy
enough for a presenter to handle but you may want to consider adding a co-host or
facilitator. You can assign a co-host to monitor chat for important questions or
feedback. You might also need help with polls and the waiting room or even want
to assign someone to advance PowerPoint slides. All of these things can really
help free a presenter from interruptions and enable them to concentrate on their
presentation. If possible, include instructions and a contact number for
help in your confirmation email. This will help facilitate people who are
having problems in logging into your meeting. Zoom is updating their app
frequently so you may find things change since this video, but I hope this video
helps you with your Zoom meetings in the future. Please subscribe below, click the
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