Hello its Matt and welcome to Collaboration Coach.
This is the Office 365 Roadmap Radar for June 2020.
The Roadmap Radar is all about what's new in Office 365.
We've scoured the roadmap for any new updates so you don't have to.
Before we start, don't forget to subscribe to the channel
and hit the bell to make sure you don't miss anything.
This month SharePoint is seeing a lot of change
mainly in preparation for the new Microsoft Lists app
and there are more updates to Teams meetings as Microsoft catches up with Zoom.
So here we go.
Let's start with an Office 365 update for administrators.
Office 365 Groups that control access to SharePoint sites
and Microsoft Teams and many other apps and services
are having a name change.
Office 365 Groups will be renamed to Microsoft 365 Groups.
No other features of the group will be changed - it's just the name.
So this change will start rolling out in June and will run until September.
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Next, an update to Stream.
Now you can use the Microsoft Stream video service in Office 365...
...to create short desktop recordings of apps including your camera and microphone
straight into your browser with no software needed.
This is great if you want to record a short tutorial and upload the video to Stream
and share it with your organisation or team.
So this tool is web-based and it works with the latest versions of Edge or Chrome.
Screen recording is now available to anyone who has permission to upload video to Stream already.
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And now on to SharePoint.
We'll soon be able to use a new rich text editor when editing multi-line fields in a list or library.
You'll be able to switch this on for any multi-line field
and when you do, you'll be able to edit the text
and change the font size and color, add highlights bold and italic
and add bullets or numbered lists.
So this feature is rolling out now and will continue through to August.
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Starting this month you'll be able to schedule pages to be published at future dates and times.
Scheduling will be turned off but SharePoint site owners will have the option to switch it on as they need to.
This feature should be available everywhere by the end of June.
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So onto Microsoft Lists.
We have covered lists on the channel in a first-look video already
and lists is a set of new and improved features that are built on
and extend the existing SharePoint list feature.
This month we should see these features start to appear
so let's go through the biggest changes one-by-one.
First of all the lists home page will be an app that you can start from the launcher just like forms.
This will be a place that you can create and manage your lists.
You'll see all the lists you've created, your favourites, and those that you've worked on recently.
Next is sharing, and you'll be able to share entire lists or list items with people or groups
and give them view or edit permission
and you'll also be able to manage access by including an expiration date or password
just as you can with a document today.
We'll be able to create simple rules based on changes to list information,
to set reminders and send notifications.
So for example, when an item changes you could get a notification by email.
We'll also be able to create new lists from templates.
There will be eight templates at initial launch -
an issue tracker, a new hire checklist, event itinerary, business trip approval,
team evaluation, asset tracker, project planning and social media calendar.
And for those of you familiar with the "quick edit" view - which is used for bulk editing items in a SharePoint list -
there will be lots of changes there.
So you'll be able to create items and columns in the view directly.
You'll be able to save views, and the number of items per page is increasing from 30 to 101.
These features should be available everywhere in June.
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Moving on to Teams and we have some more news on the Tasks app that's coming to Teams.
This is the app that will consolidate all tasks from To-Do and Planner into a single app in Teams.
Microsoft say that eventually the Planner app in Teams will become the Tasks app.
In this updated app we'll see the personal tasks powered by To-Do
and the team tasks powered by Planner,
and it will be available on desktop and mobile.
They've also said that they'll rename that Planner app to Tasks in two steps.
Once the new Tasks app is available, there'll be an interim name: "Tasks by Planner and To-Do".
This will help people find it in the Teams app catalog.
Soon after that the name will be permanently changed to just "Tasks".
The change is going to start rolling out this month and will be complete in July.
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Next in Teams,
Microsoft are increasing the number of people that can join a Teams chat permanently...
...from 100 to 250
and temporarily due to the spike in usage during the lockdown it will be raised to 350.
This change is rolling out now.
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The new Teams meeting experience is rolling out during June.
Meetings will now open up in their own separate window
and the meeting controls like "mute video" and "chat" will be moved to the top of the window...
...and not on the meeting toolbar.
This will also include the recently announced features
such as 3 times 3 video, raise a hand and the custom backgrounds that we've covered in previous Radars.
This will start rolling out this month but will be off by default.
We'll be able to turn it on through the settings in the Teams app.
In July it will become the default and you'll be able to turn it off in the Team's app settings,
and then finally in August, the ability to turn it off will be removed.
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More meetings updates.
Soon we'll be able to invite a group or a distribution list to a scheduled teams meeting.
When scheduling a meeting in Teams,
you'll be able to invite both distribution lists and modern groups as well as individuals
and it will send them all an invitation to your meeting.
And groups and lists will be able to be searched for and picked from a list.
The rollout of this feature should be complete by the end of June.
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And finally, for those of you who are migrating documents from file shares -
the SharePoint migration tool will soon let users migrate to Microsoft Teams directly.
Up until now, only SharePoint and OneDrive were available as migration targets
so users will be able to choose a team and channel that they want to use...
...as their destination for their document migration.
This is available now in the preview version of the migration tool.
So that's it - that's your Roadmap Radar for June 2020.
Thank you so much for watching and I'll see you next time.
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