- [Host] Welcome back to Jan's word challenge.
Today we're unraveling this tricky little acronym.
- I'll go with professional.
- [Host] Lock it in.
- And digital.
- [Host] Last one.
- And format.
No, no, no file.
- [Host] Are you sure?
- Yes.
Yeah, professional digital file, yeah.
- [Host] You are 100% wrong.
(upbeat music)
- Hi, I'm Jan, an advance manager here at Canva.
How did you do on that challenge?
The answer is portable document format.
But I still think professional digital file works too.
After all, PDFs are a file type that maintains
consistent digital formatting and appearance
across different devices and platforms
offering universal compatibility and security.
Therefore, in my humble opinion,
making it more professional.
Anyway, in this quick video,
I'm going to show you how to make a PDF, edit a PDF,
collaborate on a PDF and even how to translate a PDF.
Let's begin with the making because that's really easy.
With your document open in Canva,
simply go to the Share menu.
Hit Download.
Oh look, it's already choosing PDF for me.
This is the standard PDF version.
It's the smallest size and perfect for sending digitally.
If quality is important, choose PDF Print.
This will give you a larger file,
but it's better for printing.
The PDF will download to your computer and that's it.
It's really that simple.
That was a typical business document,
but it works on most document types.
Presentations?
No problem.
Just go to Share.
Choose Download.
PDF Standard this time because
it's all about small file sizes.
Download and done.
Look, if I could make it more difficult just to use up time,
then I would, but it really is that easy.
Did you know you can also add in live links?
Say I had some references or additional research
that I wanted people to be able to see.
Just select the text, choose the three dots, and hit Link.
Add in the URL and it's now a live link
that will still work in the PDF.
Oh, and while we are here, you can create
live buttons just like in a website.
Write on it what it does.
Again, add a link.
You can just hit command K on your keyboard.
This time, choose one of the pages in the document.
Then when we make the PDF,
you can see that the links still work
and the button now takes us to the page we directed it to.
Isn't that cool?
Now, it's worth mentioning that PDFs
don't support audio, video, or animation.
If your presentation has the minute,
you could make an MP4, share a link,
or what I would suggest make a view-only link.
Before I show you that, If you are enjoying this,
you should check out our tips
from the team playlist and subscribe.
It's really the best way to learn Canva design skills
and see how it can help level up your communication.
We upload design tips and tricks every week
taught by Canva insiders like me.
If you're interested in creating business documentation,
this might be a good one to watch after this.
Okay, this presentation has a bunch of videos in it.
An audio track, animations, all sorts of things
that are moving and shaking.
If I go here and select view-only link,
I can share over messaging services or email or via QR code.
This is what people will see when they click on it.
(upbeat music)
All the video and animation
and even the audio is maintained.
Even the buttons still work.
People can react here or share it with others here.
The best thing is you can see
what's happening back in Insights.
If you're a pro or Canva for Teams user,
you can even see what links they're clicking on.
If you want to segment your audience,
you could create unique links here
so you can see which groups are engaging more.
Isn't that cool?
The best thing, if you notice a spelling mistake
or some of the data has changed, you can just update it
and it will be reflected in what people see.
No need to resend the link.
What about if that happens with an existing PDF?
You notice something that needs to change?
Well, with Canva's PDF Editor, that's easy.
On the homepage, just drag and drop
the PDF you need to edit.
We'll work on magic and break the PDF
into editable elements so you can convert
and customize like any other design asset.
Add in the new text or change images.
Adjust fonts like this.
Colors here.
Maybe you have some colleagues
that need to be part of the process.
No problem.
Just add them in here and choose what permission they need.
They can jump in and collaborate with you in real time.
Leave comments for team members like this.
They'll get a notification and can reply and comment.
And when everyone is happy, just make a PDF like before
or a view-only link if that'll work better for you.
Okay, one thing I'll show you
that is super cool is the Translate app.
Go into Apps, search for translate, select it,
choose the language you want, and hit this button.
It'll create a new page
translated into the language you chose.
Isn't that amazing?
There's over 100 languages you can choose from.
And really that's all there is for PDFs.
It's that easy.
Any questions or feedback, we'd love to hear it.
Put it in the comments below and we'll get back to you.
(upbeat music)
Oh, hi.
You're still here with us.
Looking for some more design inspiration?
Check out that playlist with some more design videos.
What about this one over here?
See you later.