I've got a couple of documents in here I've got a Word document and this word
documents got a diagram in here it's got an image it's got a some text in here so
again you know the purpose the systems description so this is kind of a
document that you would generally work with as well and then I got another document
here which is kind of an architecture document so again it's based on PDF if
you're going to do a video you can work with that as well and you know we will
work with say your image files and stuff like that so I've got a group and I
can show em to you to here I've got a list of documents in here that are you
know from PDF files to JPEGs to Excel spreadsheets we'll work a few those but
again I want to show you the flow of these in collaborator so for example if
I look in here inside of my Word document we have a plugin for word and
PDF for example and this is an open source program and you can see here it
connecting to your collaborating instance once you install the plugin
you'll get a menu item up here at the top called SmartBear and inside there
then you have configured to connect to your instance alright so what
I'm gonna do is I'm gonna upload this and this is
called this document and I'm gonna do a sample webinar doc review okay nice and
easy and I'm gonna upload that so what it's gonna do is it's gonna upload to my
collaborator instance my web UI and I'm gonna open it up and see what's
happening so you can see here straight away I'm inside of collaborator so and as
you can see and those of you that might be familiar with collaborator it's a
very very seamless very very easy to use to the main stages the main flows are up
here from planning to annotating where I want to you know maybe start off in a
formula approach to reviewing the review so everyone in the in the in one place
and they want to say look at this review is based on project a which is going to
do ABCD but the bulk of the stages will be inside of this here where once the
author who is the person that created the document, and that's me, pins
the details around the review he's gonna send that or she is gonna send that to
inspection so this is gonna be for the reviewers to review the document all
right and the reviewer will then review that document and if they find issues
with that they're gonna send that back to rework all right and this could go on
for a number of iterations until such time with the reviewer or reviewers are
happy with this route the documents and gonna send out two completed that's it
very very simple we call the data no look it's as I says the whole thing
about flexibility and customization and you know the way to do that is you know
if you're working in different groups so if you've got a global organization and
you got a team in India and China and Europe and US and you want to make sure
that each one of those locations and each one of those people that are
responsible for the document are in sync we can set them up as a group and these
reviewers will be part of our group and we can then assign them to that then
I've got my templates and this is what drives the customization this what
drives the kind of and the flow the workflow of collaborator and you can see
down here for example I've got my default template I've got the likes have
an overview and just kind of just described new review so it's just kind
of talking about what the review will do but if we go and increase that and
change that to a more customized flow you'll see here now that I've got a new
field in here I've got review importance right so I can have any number of
customized fields in here they can be multi value lines they can be dropped
down they can be checkboxes any type of kind of field like an ID in there to the
review as well as that what I've got a checklist so as part of this
review maybe I'm looking at other parts of documents that I want to make sure
that had been part of this review and I can just check them off as well so I can
see who's checking off and when to check them as well alright so again just
remember the whole thing here and as well as that you can see here that I've
got my participants my participants can be customized
so you can see here moderator coder reviewer tester these are all
customizable so if I go back in here to my default template again which will be
one that you guys will be familiar to when you start using collaborator you'll
see here that we've got the standards participants we've got our author a
reviewer an observer so obviously we've got our author which is gonna be me was
the person's creations they're the documents for review we're gonna do a
reviewer and it could be more than one and the observer then is kind of like
maybe someone this new to documentation review maybe some of this new to the
project maybe since someone is new to the organization and they can be set up
as the observer to review or to see how they're a viewer and what they're
looking for in terms of document defects etc somebody that doesn't have to
actually interact with the review now exactly like you've been on board and
new people to the team who were you know trying to get used to the standards that
should be adhered to it's a good option exactly and that's a key point there
Jack is someone that you want to show how to standardize what's the
process within the organization for doing a documentation review all right
then we got the kind of vague groups and then and the people that need to be part
of the review so we need to have at least one author and as part of this
reviews maybe you've got a very complex application and you're very highly
regulated we want to make sure that not just one of your but maybe three of your
viewers need to review this document alright this review so I can set off any
number so at least one reviewer has to review this before they can be completed
alright so yeah these are all customizable and I can't emphasize
enough how flexible collaborator can be to work with your environment so in here
I'm contacting my participants I'm gonna set myself as the author and I'm gonna
set then my -- I'm gonna set up the reviewer here I'm gonna set up Bob Bob's
my favorite of here it is pretty good job in these situations so I set Bob up
as the reviewer here I'm gonna add that so now what I've got I'll zoom in a
little bit for you I've got my author and my reviewer
okay now we do integrate him with other systems so again if you want to
up to you know JIRA you know keeping create defects instead of here but again
we can link up with JIRA as well okay and other systems so as we go down
through you can see here once we start working with the doctrine review you'll
see inside here as well okay there's a different day I will track the different
defects and also you can see here it's also found has been checked in the
checklist