Hello and welcome to the Information Security Awareness Program created by Information Technology Services at Cincinnati State.
This program’s primary focus is to inform the college community regarding information security topics,
so you can do your part to keep our data and systems safe.
This video, Acceptable Use of Technology, is part of a collection of videos that make up the Information Security Awareness Program.
You can find the entire Information Security Program online at www.cincinnatistate.edu/InformationSecurity
This video will cover the following seven topics:
1) General Statement
2) Scope
3) Message Content
4) Protect Confidential Communication
5) Usage Monitoring
6) Internet
7) Violations
The College provides communications services for the convenience and efficiency of employees and college business partners
for use in the course and scope of conducting business for or with the college. All messages and documents sent or received
through these communications services and/or stored on Cincinnati State owned or controlled equipment, are subject to
Cincinnati State integrity standards. The Acceptable Use of Technology Policy contains the College’s philosophy, policy, rules and
standards regulating the use of technology resources. It is the responsibility of the entire campus community
to implement and comply with this policy and all other applicable regulations and to
maintain the highest standard of ethics when dealing with information technology resources.
The Acceptable Use of Technology policies apply to anyone using Cincinnati State technology, including:
Students, employees (full & part-time), contractors, consultants, vendors, and visitors.
All messaging throughout the College’s systems, including confidential information, is subject to discovery in a legal proceeding.
The following messaging types, among others, are strictly prohibited:
Threatening, sexual, racially offensive.
Want ads, chain letters, betting pools.
Illegal, disclosing confidential or proprietary information.
Mass messaging distribution must be approved by: department head, human resources, or marketing & communication.
Employees must take appropriate steps to safeguard all sensitive information regardless of the method of communication.
These communications include fax, e-mail, voice-mail, interoffice mail, public mail, print, and internet services.
Monitoring systems, data, and usage is performed on a campus-wide level and isn’t specifically directed at any single individual.
The college may request, through Human Resources and/or Public Safety, monitoring a specific employee for a specific reason.
Electronic communications can create the same impression as a memo printed on college letterhead.
Each user has a responsibility to ensure that all communications are in accordance with the nature and context of their respective
job responsibilities. Any violation of the rules shall subject a user to disciplinary action, up to and including termination.
A few rules, among others, are: Do not visit sites that contains inappropriate content, Do not download software unless it is
approved by Information Technology Services, and do not download content that violates copyright laws.
Any employee found to have violated Cincinnati State policy related to access or use of Cincinnati State
communications services will be subject to disciplinary action up to and including termination.
In addition, subject to local, state or federal laws, employees could face criminal charges resulting in a fine or imprisonment.
If you have questions regarding this or any other information security topic, call the ITS Helpdesk @ 513-569-1234.