so over time there's been lots of different productivity systems and methods that have
been released out to the world and many of them are great Frameworks to planning and organizing
your time not all of them will work for you but in today's video I wanted to rank them based on
my opinion and it was a great way to try and teach you as potential beginners to productivity about
systems that you can Implement every single day and chop and choose which ones you want welcome
my name is Franchesco I'm excited to dive into this video if you're new hit subscribe we cover
apps tools software and even guides like this if you fancy it I've got a resource in front of me
that helps me to rank stuff so the top tier are going to be the ones that are super helpful and
the bottom ones are going to be ones that are not so helpful but obviously this is my opinion so
choose as you like as we go through this list so our first one on the list is getting things done
by David Allen now getting things done is a really interesting technique to five-part process that
you can go through to essentially capture things and then action them later now it is developed in
the '90s so it's a little bit too rigid these days in my opinion uh but the application I definitely
think should go just above the top tier because in its Essence GTD has loads of systems inside of
it that can help you to be more productive and very simply I recommend it to most people that
are looking to get started with productivity because it's a Timeless system it works in
today's society which is amazing probably not in 10 years but at the same time really really
helpful for the next 10 years at least now what I would say about this one is the reason why I
didn't put it top tier is because I would probably say it's quite intense and people tend to take it
quite by like a Bible approach so I would say be a little bit more open with that I use GTD
but I really do use a relaxed version of GTD the systems are great the framework's great added on
top of a productivity application or added Bel a productivity application as a framework so next
up another system called the Pomodoro Technique this is developed by somebody called Franchesco
as well I mean we just create systems don't we uh it's a time management system that you can use
essentially setting a 25-minute timer and having a 5 minute break you do four cycles of this and then
you can have a longer break and I think this is a really effective technique that pretty much a
lot of people don't use now what you can do with this is essentially use this routine to help plan
in brakes and use it in the office to even set uh periods of time when you're working and focusing
and what's great as well you could even time your pomodora timers with other people as well so that
you can take longer breaks with them have more planned brakes and systems so I actually rate
pomodora timer as even higher than GTD because I feel like timers are a great way to in push
the focus of work get into deep work states and really enhance those pieces of work that that
you're doing next up is the 8020 Rule and it's also known as a petto principle now many people
know of this one because it's widely talked about it's active doing 20% of the work that produces
80% of the outputs uh my wife hates this because I do it in the household cleaning I leave certain
bits of the hoovering because it's the ad2 roll um but very simply this can be a great way to
take um that sort of concept of perfection out of your productivity a lot of us tend to try and
get something 100% done whereas I think sometimes getting things 80% done with that Concept in mind
can actually produce better outcomes in the long term because at least you're not focusing on that
100% perfectionism and you can really chisel it later it's something that I've benefited from a
lot in my work and I think the system is really good so I rate it as a high tier system next up
is a concept by Brian Tracy called eat that frog and it's not literally eat that frog it
is very simply the concept of eating the most difficult task at the start of your day and for
many of us we put off the tasks at the hardest because we want to procrastinate or even just we
don't want to do it and I've really embraced eat that Frog as a concept the last couple of months
taking the toughest thing I don't want to do at the start of the week at the start of the
day and it's really really hard to do but at the same time it scores the most points when it comes
to Knocking dominoes over to other tasks that you do at the end of the week so I rate eat that frog
highly something like pomodora timer doesn't get used enough and something I think that a lot of
people will start to improve their productivity by the end of the week because they've completed
the toughest things first and you've got the most mental fatigue uh probably at the end of the week
so it's much more difficult so top tier top tier system there next up is the bullet Journal method
by Ryder cow this is a concept that is much more complex than I can explain in a video
but very simply it's using bullets uh to journal but also to plan your tasks and plan your system
in a book or a journal and use those systems to plan ahead with tasks and and also activities and
events I quite think the system works very well for a lot of people but I actually rate it as a
medium level tier uh experience because I think it's very designed for visual people and those
who tend to not like software um and I hate those people no I just think it's really designed for a
set forew and sometimes a bit like GTD it gets you stuck on a system too much uh whereas I think you
should be a bit more flexible with it so I think flexible bullet Journal system works so that's
why I rank it as a mid-tier as on the on the old chart of things next up is a concept called the
12 week year and this was a book written written by Brian Moran and Michael lennington essentially
this book helps you to plan your goals in a 12we cycle which is 3 months instead of the yearly
typical cycles that we see this is something I referred to in a recent video about 2024 goal
planning and I think it's a great system because what it does quite nicely is actually sets the
standards a lot more intense and yearly goals are tough because you can develop so fast over
a year so why not set something a little bit more envisioned you can see March maybe at the end of
March you can see those goals maybe they're much more approachable so almost top tier very close
to top tier system in my opinion next up is the time blocking methodology this again is a
super underrated activity that a lot of people don't do and it's very simply going to your
calendar and dragging time on there instead of using a to-do list experience or using it with
very tightly with a to-do list experience now there are many apps that can help with this
but largely the system is underutilized and I think a lot of people will find it beneficial
to use calendar blocking or time blocking as many people call it and I rate this very close
to the top as a system next up is the Eisenhower Matrix and again a very useful system but really
designed for people who are really struggling with their prioritization in task management
it's really more of a decision-making tool about prioritizing your tasks it's really great for if
you're stumping yourself and you can't really move past prioritizing your tasks and it's a great way
to set defer you know uh set up the delegation and things like that um and really determine
what a task is useful for whether it's urgent or important and to really evaluate that so I think
it's a really good system but I wouldn't rate it as top tier because it's really not it's more of
a tool in the moment when you're struggling with them versus a full system like the others finally
let's just hit on this one it's called the Bento methodology we've created the Bento methodology
it's basically Al a prioritization system like the Eisenhower Matrix but it forces you into
three five or seven tasks a day with large medium and small ones I rate this system not so great I
think this one's great if you're somebody that struggles with prioritization but needs to use
it as a tool in a period of time um so we've actually got a course on this so you can find
it below but largely the Bento system is used by a lot of people they just want to be able to get
task prioritization right and very much like the Eisenhower Matrix is designed to be more daytoday
so I rate it on the same scale as that Eisenhower Matrix that's a bold statement isn't it but at
the same time I think it's a very useful system that we've made um so there some of the biggest
productivity uh systems out there and what they are and how you can use them so hopefully this
video helped maybe in the future we'll do some videos at which apps are good for individual
systems uh let me know if you want to have that in the comments below and hopefully there was helpful
in helping you to find a system that works for you so if you're new make sure to subscribe and
I'll see you again in a future video here's some more that you can watch after this video
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