Tailor Zoom Team Chat’s settings to
suit your individual needs so that you
can spend more time collaborating and
getting things done!
From the Zoom
desktop application, click on your profile
image in the upper right, select Settings,
and then select Team Chat from the left
side menu.
If a setting covered in this video
isn’t visible to you, it is likely that you are
either running an older version of Zoom and
need to update, using a different operating
system which leads to subtle differences,
you don’t have the particular setting enabled
or a feature or setting has been disabled by
your Zoom account administrator.
Shown at the top of your left sidebar are
smart collections.
For a collection you don’t use
often, simply toggle it off here to hide it.
Hidden options are still accessible but take up less visual space.
Next you can customize the
behavior of your left sidebar.
Checking this box will
limit you to having a single section or
folder open at a time.
This can be helpful so that you
don’t see too many chats at a given moment.
While seeing the lovely profile pictures
of your team members is the default view in
the chat sidebar, you can simplify your view
by disabling profile pictures next to direct
messages. When toggled off, you will only
see status icons next to these chats.
Finally, you can modify
the background color of your sidebar with
different colors.
When posting a message that
contains a link, a preview may be auto-generated
just below the message.
While you can always
collapse these link previews, here you can
entirely disable them.
If you are inactive for a
certain period of time, you can have Zoom
automatically change your status to away
by checking this box.
And finally, you can manage
any contacts that you have blocked here aswell.
How you handle unread messages is a big deal,
and these particular settings can help you sort
through them quickly.
If a channel has unread messages;
you can choose whether to see a single red dot
or see the number of unread messages to the
right of the channel’s name.
While this is a
global setting, you can also modify this for
individual channels.
This next setting is a big one.
Zoom Chat, by default, displays chat messages in
chronological order.
As new threaded replies
are posted to earlier conversations, you’ll
need to navigate from message to message
to read them.
However, this is where you can
have Zoom Chat automate things for you.
Enabling this setting to move new messages to
the bottom of the chat will force you to restart
Zoom, which is a quick process.
Once logged back in, Zoom Chat
will collect all new messages in a given
channel and bring them to the bottom of
the chat for you just like magic.
You can then choose where to start reading
when visiting a chat or channel.
Do you want to start reading the
first unread message or the latest?
I’d recommend starting at the
first unread message so that you can
systematically scroll down through the new
messages as you get up to speed with the
ongoing conversations.
When someone sends a message
in another language, Zoom
allows you to translate it into the language
you have selected here.
The final section of
the Zoom Chat settings deals with notifications.
You’ll receive notifications for all messages by
default, but that might get too noisy or
bothersome.
Here you can set a blanket
default policy, but you can always tweak
this setting for individual channels as needed.
Zoom Chat can also notify you when certain
keywords appear in any chat or channel you
are a part of.
Enter those keywords here, and
Zoom Chat will act as an ‘eye in the sky’ for you,
letting you know each time this exact keyword
is used!
You can choose to receive an auditory alert
to accompany the on-screen alert
by checking this box.
If you would like to silence
all notifications from Zoom Chat
for a regular, recurring time frame, set a time
range when you wish not to be disturbed.
Your status icon will also automatically change
to do not disturb during this designated time frame.
The final setting to point
out relates to a message preview being shown
in on-screen notifications.
When disabled,
messages will appear as simple notifications.
When enabled, the notification will show a
portion of the message on screen.
Ohhhhh.
Now, THIS is my kind of notification.
I better get moving.