and now we will learn one way to import transactions from QuickBooks desktop to
QuickBooks Online using the export company file to quickbooks online command which is in the main
menu of the QuickBooks desktop software we're able to export all the information from your QuickBooks
desktop file to your quickbooks online account it transfers the data from the desktop version
to the online version and it's so easy you just click from the main menu then after you do that
QuickBooks will ask you for your username and password for quickbooks online after you put in
the username and password you will get a message asking you to wait for an email after you get the
email you can log in to your quickbooks online and you can see everything that was in your QuickBooks
desktop file is now in your quickbooks online account sounds great right however there are
some things you must be aware of everything in the quickbooks online account that was there before
you uploaded your desktop information everything that was there that was not in the desktop will
be erased the desktop will overwrite everything in the file and that includes transactions list
items such as customers vendors and products memorized reports will not transfer from the
desktop version to the online version and if you made custom reports and quickbooks online they're
going to disappear after you do this procedure in fact all of the account settings and preferences
that you set up in quickbooks online will also go back to the defaults and any preferences that
you might have had are not going to transfer and since there is no icon bar you know nothing from
the icon bar will transfer because there is no icon bar so we carefully number four memorize
transactions memorize reports anything in the icon bar and anything in the Preferences will
not transfer it's almost like it'll be a brand new company overwritten with whatever happened
to be in the QuickBooks file at the moment that you did the transfer so here we are in
the QuickBooks online account for the very large corporation of America now before we upload I want
to prove to you this file or this online account is empty when I click reports and I click trial
balance you will see nothing even if I include all dates and run the report you will see this
file has nothing if I click sales and go to the customer list there are no customers if I click
expenses and I go to the vendor list there are no vendors you get the point now watch when I
go back to my QuickBooks desktop account for the same company the very large corporation of
America it's very simple click company and the very last choice is export to company file to
QuickBooks Online that's all you have to click then just wait a few seconds and QuickBooks
will ask you your login information for that particular quickbooks online company account
ok so i'm going to use the email account that i created with this ok and I'm going to put see if
it works and log right in okay now start fresh insta see they're warning you start by choosing
which particular company you're importing to well in my case in your case they'll only be one this
one the one you just saw once you choose that company you click continue now it could take up
to 30 minutes and what they do is they tell you we're on it we're transferring your data when
it's done we'll send you a confirmation email now the email comes pretty quickly I'm very impressed
it usually comes a lot faster than a half hour I'm going to click OK got it now I suspect that
the email comes more quickly than we imagined so I'm going to go over to my gmail account oh look
at this 113 p.m. which is the time that I'm doing this so look at this don't reply it it's already
available 1 2 3 look at that see so what oh well ok anyway when I double click the email that I
got says congratulations your stuff is online bla bla bla bla bla now when we come back to
the company and we click dashboard you see that we now have expenses and income and if I click
reports again and I head over to the trial balance you can see the trial balance now has a results
of transactions but you may well ask why would someone do this more than once well you could use
your desktop version of QuickBooks for the data entry and you can upload daily so that you can
see reports and access transactions from remote locations so that's something to think about
if you want to have both desktop and quickbooks online and you will really only need the online
version so that you can see transactions from anywhere and you can read reports from anywhere
and then this way you have the benefit of both desktop features as well as online features