have you got time management issues and are dying to get stuff done do you want
to create some time for your ideal life stay tuned hello everyone and welcome to
the ultimate channel for students my name is francesca and my aim is to help
you have the best fresh start at university today you are watching my
time management series and this is video number 5 if you haven't watched the full
previous episodes please stop what you're doing right now and go back to it
click the link in the description to be redirected to the first episode today we
will talk about prioritizing which is in my opinion the best part and you will
definitely understand why by the end of this video the time management guide is
actually in the link in the descriptions if you want to just skip all this series
and you like to read definitely download this free guide I have action sheets
which summarizes each chapter or each video and it gives you the tangible
actions that you need to follow right if you did all the actions that I told you
to do in the previous video you made a massive monstrous to-do list and it
feels overwhelming that would because now have the solution to this sentiments
message of the day if everything is a priority nothing is and guys I know that
it seems like I knew this already but a lot of us fail to prioritize despite
knowing the meaning behind this this video is about taking complete control
over that monstrous to do this and remember from now on is not the hours
you put in it's what you put into the hours and this is exactly what you're
going to do next action number one the eisenhower matrix also known as the
urgent important matrix it basically categorized your tasks into four
different quadrants this technique was mentioned by covey's book the 7 habits of
highly effective people I want you to categorize all the tasks that
you've mentioned on your list into four quadrants differentiate what is
important and differentiate with urgent and then put everything
that's important and urgent in q1 everything that's important and not
urgent in q2 everything that is urgent and not important in Q3 and everything
that's not urgent and not important in q4 learn what important means it means
the things that you can actually not say no to try and be as objective as
possible imagine you're watching the tasks of someone you don't know and
you're putting that in the quadrants be as robotic and un-human as possible
you need to completely be objective and not allow guilt deciding what you put
this in okay so now that you understand what needs to be put in each quadrant
stop this video and put all of the little tasks you've done in the previous
video categorize them in these four quadrants in action - you need to
eliminate q4 delegate or ultimate q3 attack them do the q1 which is obviously
the most urgent and important thing to do and then spend most of your time in
q2 with all of these other things are stabilizing itself obviously right now
you're overwhelmed you need to do q1 tick off Q3 delegate automate set up
everything and then eliminate q4 maybe have to do some phone calls like sorry I can't do
this anymore so it's very overwhelming right now but as soon as everything
stabilizes itself you need to spend most of your time in q2 if you spend most of
your time on the non urgent but important stuff it will be very hard for
these non-urgent important things to become urgent and important because you
already tackled them when you have time so you're less stressed and have more
time to do things properly the urgent things
in q3 for instance are often the things to keep our focus away from what is
really important you just run around all day believing and really thinking that
you have been productive when in fact all you've done is chasing short-term
unimportant urgencies a task belongs into three if it answers these two
questions is it important yes or no if no it belongs
in q3 and can it be done only by me you can do this also with
automation nowadays you can do so much on the Internet you can do so much it's not about the daily
increase it's about the daily decrease hack away the unessential you should be feel a bit
more lighter now you have eliminated things about automatic and delegated
things in your getting rid of q1 you should be feel more focus more light and
more you know structured in the way you allocate your time action number three
is by making yourself feel even more lighter and we're going to useful this
the Pareto principle but basically says that 20% of your actions are the cause
of 80% of results this can be converted for everything for instance 20% of your
sales call give you 80% of sales 20% of the research you've done for an essay gives
you 80% of the content for your essay and this is really a good rule to keep
in mind when you do the actions but I would like you to do once q1 q3 and q4 are
kind of sort it out and eliminated and everything else I want you to take your
q2 and look at it and say what is a 20% of these tasks that are going to give me
80% of the good consequences that you're looking for of achieving your goals
unfortunately you will not know what that 20% is straightaway you will know
what that 20% is with experience and experience comes with bad judgment so do
not be afraid to make a mistake you need to start somewhere
you need to make mistakes now in order for you to have the best future later
so do not be afraid to make mistakes when using the Pareto principle always
know the one thing you really need to get done during the day only ever work
on the thing that will have the biggest impact and that is basically summarizing
what I'm saying with a Pareto principle and finally the fourth action I really
want to go through with you is look for synergies with other people so you have
your really important and non urgent tasks in queue to try and find synergies
with other people's goals trying to find collaborations you can do with people so
that you can watch must faster and much more effectively if you find a partner
that wants the same thing as you and obviously it's very hard because you
need to learn to trust that person something that is definitely a huge
lesson and a great asset as a conclusion 4 actions you need to take categorize your
tasks into four different quadrants action number two is eliminate
q4 automate or delegate Q3, attack Q1, make it empty and most
importantly focus most of your time on q2 Action number 3 is try and
figure out what is a 20% of these tasks are going to bring you 80% of your
results and action number four try and find synergies with other people these
are the four key action of this video what was your favorite tip after these
videos please let me know in the comments I'm really interested to know
what you think about this series if you liked what you saw in this video please
do not forget to download that time management guide thank you so much for
watching and I will see you in the next video bye guys