do you ever have those days where you just don't feel like you were that
productive you had an insanely busy workday and then a friend later on that
night asks hey what did you do today and you're like okay that happens to me
literally all the time and it really made me start to reflect on what am I
doing with my day am I being the most productive I can be
am i being efficient and effective with my time well the answer was kind of no
and then I discovered this incredible productivity hack it will boost your
productivity by probably tenfold it is called time batching it's actually a
very simple concept but putting it into practice is quite difficult so I'm gonna
teach you how to do that today hey everyone it's Adrienne Finch welcome
back to my channel so if you are ready to boost your productivity ten times
while reducing stress and cluttered to-do lists you're going to love this
video thank you so much we work Pacific Design Center for sponsoring this video
let's get started so before we get into time batching we need to set ourselves
up for success and for me that means putting myself in an environment that is
conducive to being productive so today I spent the whole day at we work I love
getting out of my house every now and then and working in a place that's clean
and aesthetically pleasing here we are we work in a classroom I love we work
because there are so many different locations you can use you can use
conference rooms you can use class rooms you can use a makeup room in a podcast
studio for me being in the right environment when I'm doing work and when
I'm trying to be productive is so key if I have a messy bedroom I'm not gonna get
any work done and I've learned that over time so choosing the right location to
do work in whether it's filming whether it's studying whether it's writing
anything is so important choose your environment well and then
you'll succeed so what is time batching so time batching is actually a simple
time management productivity hack and you know I love those and it allows you
to take advantage of your full concentration by grouping a bunch of
similar activities together and then doing them all at the same time front to
back with no distractions so let's break it down okay so let's take getting ready
to film for me right it takes about 30 minutes to get ready it probably takes
about 10 minutes to clean my space it probably takes another 20 minutes to set
up the camera the lights all of that put on the
your phone so that's what it takes every single time to set up for video right
well if we do some quick math at a 60 min right so that's one hour of just
prepping to shoot a video so here's the scary part right now
I'm usually filming about three times a week at different times so I'm spending
60 minutes on a Monday 60 minutes on a Wednesday 60 minutes on a Friday
whatever day of film on just preparing for that video right so if I time
batched filming into one chunk of time on one day I would eliminate this prep
time and I would be able to just film all the way through with only 60 minutes
of prep me I'm already ready I already have makeup on just pound out three
videos so that is the concept and it makes a lot of sense it saves you a ton
of time and you're just focused you're already in the zone too once you're
doing a task once I'm filming I'm in that zone I'm thinking about the shots
I'm thinking about the concept the video when you're getting in that zone and
then thinking about something else and then the next day having to get yourself
back in that zone and then do something else and again you're getting way more
distracted and you're not actually focusing on the task at hand as much
you're not able to be as creative as you want or whatever it is we're gonna
eliminate all that wasted prep time and just do it in one sitting
another thing I love to tie badge is my podcast recording I used to drive to the
studio to record one episode every single week which meant I was adding an
hour round-trip commute every week so now instead of coming in weekly to
record one episode I go in every two weeks and I record - so that's cutting
my commuting time down in half but I'm still getting all the same work done
other things that I like - time batch are planning videos editing videos
planning podcasts I even time batch calls and meetings I like to chunk them
all in one afternoon get it all done at once and then I also time batch emailing
calling texting that type of stuff I like to do an hour of admin in the
morning and an hour of admin at night and it works really well all right you
guys know that I have processes for everything so here is my 9 step process
to time batching step number one is to write out every category of things that
you have to accomplish in your life day to day so every broad categories so once
you've written all of those down step number two is to write down every single
thing that falls under each of those categories that you have to do day to
day or week two week so this can range from finding
a tutor to posting an Instagram photo but I want you to think even more
specifically than that for example posting a photo requires having a
caption and thinking of a caption could take you 15 to 20 minutes right there so
let's get realistic about the things we do every single day and how long they
take step number three is then to highlight the things on these lists that
need to be time Batchelor that can be time matched so these are things that
aren't usually one-off tasks there are things that you know you need to
accomplish often and can group together to accomplish them in bold so step four
is to then take a look at all of these highlighted things and figure out
whether these are tasks that you need to complete daily weekly every two weeks
once a month whatever it is write them down tip number five is then to write
out the days of the week and start choosing which days to put which tasks
step six is actually to figure out how long each of these tasks take and I
actually kind of prefer doing that step before writing them out on days that way
you can figure out how long they're gonna take in which days you have room
for them on but right here all I did was take these highlighted things and move
them over to the days that I decide to group them on now step seven is to make
calendar appointments on your digital calendar I think this is the most fun
step ever and I do think that having things in your calendar really holds you
accountable even if it's something as simple as grocery shopping if you
actually plan out the chunk of time you're gonna do this one singular task
in you tend to say more focus on it until it's complete after adding
everything to your calendar the next step is to choose which things you want
alerts on for I don't recommend putting alerts on for everything I like to be
able to just glance at my calendar and see my day all planned out but I don't
like being alerted every two seconds so only set alerts for the ones that you
really need to be reminded of and then the ninth and final step this one is
kind of optional but I love this one you guys know is I always plan tomorrow
today so at night I take a look at my calendar for the next day and I actually
write out a more specific schedule even more specific than what we have in our
calendar and what I like to do sometimes too is use the Ivy Lee method which is
basically choosing your top six priorities for the day and making sure
that you tackle all of those first until they're complete that way you don't put
off the most important things and you know that you can get those done and
you'll feel bad throughout the entire day so that is
time batching in a nutshell I hope that you guys really enjoyed learning this
process and I hope that you apply it to your own lives let me know if you do
over on Instagram at Adriene Finch or at the self-made CEO and thanks again we
work for sponsoring this video I want you guys to know that we work is such an
awesome space to work in it fits both your personal and professional needs
whether you are one person or you have a team of 10 or 20 I love the fact that as
my business scales we work we'll be able to fit all my needs so thank you guys so
much for watching this video and I'll see you next time bye montage you think
of me just writing some baby yeah alright we might as well get it oh you
ready Adrian I'm ready let's write self-made yeah let's do it yeah nope
you're not getting out of frame