(electronic music)
- [David] If you're working in a team environment,
there may be files that you want to share
strictly with team members,
and you want to give them an easy and convenient location
to access those files.
That's something we can do inside a team.
It comes with a default channel named General,
and over here, on the right hand side,
there are posts, files, wikis,
and other things that can be done
in the general channel, like uploading files.
Let's go to files up here at the top
and select it with a click.
Now down below, you'll see a current list of files
that you have access to inside this team.
If there aren't any yet, like me,
you'll see an option to drag files here.
On a Windows PC, using File Explorer,
you can simply select the files you want and drag them over.
Same thing on a Mac, using Finder.
Or you can go up here to Upload,
click that dropdown to upload individual files
or entire folders if you wanted to.
Let's go with files.
Next, you'll navigate to the location where those files are.
This is the general channel,
so I think the employee handbook would be a good one.
You can select whatever file you want.
Once you've selected a file or multiple files
using Control on a Windows PC or Command here on a Mac,
click Open to upload.
It doesn't actually open the file.
For me, it would be Word that would open up
when I'm ready to use this file.
It actually just uploads it to the location
where we are currently in the general area.
So we have our first file uploaded.
We can click it to open it up
in the appropriate application.
There's an ellipses here,
if you wanted to do things like open it up
in a different application,
so you could select it from here.
You can see there's a download option.
We could delete it from here, rename it,
move it, copy it, all kinds of options from that ellipses
that we see next to the name.
All right, now, there may be other files
you want to share with team members,
but maybe they're more specific to a project or a topic.
In that case,
you might consider creating additional channels
over here under your team.
Let's go back to Posts at the top with a click
up here next to General.
Here's where we see the button to create more channels.
Go ahead and select that.
Next, we'll give our channel and name.
We can use letters, numbers, and spaces if we wanted to.
I'm going to type in HR Employee Forms, like so.
You could add a description.
It's optional if you wanted to.
I think that speaks for itself.
Privacy can be set by default.
Everyone on the team will have access to these forms.
By clicking the dropdown,
you could choose specific teammates,
which would make it private.
I'm going to leave mine at standard.
And I also want everyone to see this channel on their list.
By clicking this checkbox,
all team members will automatically see this channel
when they go to this team.
We'll click Add to add the channel name.
It'll appear over here now under Employee Orientation.
And you can see with it selected,
we have our own posts, files, et cetera,
that can be accessed specifically to HR Employee Forms.
So going up to Files now,
and going to Upload,
selecting files just like we did with our general area,
we can now choose the files, like Insurance Claim here
would be a good one
to add to the Employee Forms under HR.
Clicking Open will upload it to that location.
All right, we can click in the background
to close up this confirmation.
You might see messages popping up every now and then
to find shared folders, et cetera.
But now we have our first file here
in a specific channel called HR Employee Forms.
When you select a file like this,
you'll notice there are some options up here.
Make it a tab, so it's easy access, open it up,
in this case, in Word.
If you go to the ellipses,
you'll also see an option here to check it out.
So if you happen to be on a team
that's collaborating on a file,
maybe updating the employee handbook,
checking it out means you'll have access to it
and no one else will while you're working on it,
until you're done.
When you're finished,
it'll then be available to other team members.
So those are the advantages to uploading files
specifically in a team environment, like we see here,
as opposed to working with OneDrive.
Either way, you're uploading to the cloud
and creating easy, convenient access to files,
either using OneDrive for everyone,
or here in a team environment, to specific team members.
(upbeat music)