(music)
- [Allison] Hi, this is Allison Sheridan
and welcome to another edition of ScreenCasts Online.
This week I'd like to teach you how to use
a fantastic app called Keep It from Reinvented Software.
Keep It is a notebook, scrapbook, and organiser
ideal for writing notes, keeping web links,
storing documents, images or pretty
much any kind of file and finding them again.
Imagine having access to audio and video and disc images,
and like I said pretty much anything you can think of
and actually be able to find it again.
Keep It is available on Mac and as a separate app
for iPhone and iPad.
Keep It is the destination for all those things
you want to put somewhere confident you will find
them again later.
Keep It is the successor to Together
which I taught you about in ScreenCast
Online tutorial 547 back in 2016.
One of the reasons I'm so enthusiastic about Keep It
is because your data isn't locked
into a restrictive database.
Everything you do in Keep It is visible in the Finder.
If you're coming from Together 3
or from Evernote for example Keep It will import
all of your data.
We won't go through the process in this tutorial,
but there are very specific instructions
on how to liberate your data
on the Reinvented Software support site.
Keep It is in very active development
and the developer is extremely responsive to user requests.
The developer of Keep It has worked really hard
to create pricing to make everybody happy.
As a result, it looks kind of complicated,
but let's break it down, so you can see
which model is best for you.
On the Mac, If you would prefer to purchase
outright your application you can do that
and you can do it in one of two ways.
You can buy it directly from Reinvented Software
for $49.99 US or you can buy it through the Mac App Store
for the same price.
Alternatively, if you would prefer to have
a subscription model where you always
get all of the updates for free.
It's $19.99 per year in the Mac App Store
or $2.49 per month.
Now iOS pricing is only by subscription model
and that'll be $9.99 per year in the app store
or $1.49 per month in the iOS app store.
If you're a previous owner of Together 3,
there's some upgrade options as well.
At the link here, you can find out all of the information
on the best way to buy Keep It for you
and of course there's a free trial over at
reinventedsoftware.com.
(music)
Let's take a really quick look
at the Reinvented Software website.
When you first get here, you'll notice Keep It on the left
and he also has an application called Feeder
which is a terrific app for those creating podcasts.
Let's take a look at Keep It.
When you first go here the Mac section is highlighted,
so you'll be able to scroll down and see the features,
download the application, and buy.
We also have a section for the iPad and iPhone.
In this section, if you click on the app store
that will take you into the iOS app store.
I didn't mention it earlier,
but the iPad and iPhone versions are universal,
so you don't have to buy it separately for
each type of device.
I've already installed Keep It.
So lets quit Safari now and take a look at Keep It.
Before we go any further, let's import them items
so that this looks a lot more interesting
and you can start to see what I'm talking about.
There are several different ways to import data into
Keep It and created within Keep It,
but for now let's just start by going under file
and go to add files.
I've made some folders here of audio, images,
some random different file types, and some text files
and some videos first to put in to Keep It.
Let's start by selecting audio jingles
and I've got a couple of different formats here.
Down below you're gonna notice it says
import by copying files.
By default it's going to copy the files
so you will have two versions of everything
you put in Keep It.
If you would like to have it all organised by Keep It
you would select moving files.
For now let's leave it at copying files.
We also have the option to keep the original format on text
files or to convert them to Keep It notes.
We'll leave that as the default for now.
Let me select each of these two audio files.
I'll shift select those and tap add.
There we have our two audio files here
and you'll notice that I have a play button.
I can actually play this audio
and this is actually a Garage Band format file.
This is standard .wav format file
and both of these would play.
Let's go back up and see what happens if we add files
and, this time, I'm going to go back one.
Actually I'll go up here and let's just grab this
entire images folder, but let me tap add again.
And now this time you'll notice that it included
my folder so if you already have
your data sorted into folders you don't have
to recreate that structure inside Keep It.
Let me pull over the Finder window
with the same items showing.
It's going to this random folder.
I've got an Excel file, a PDF, a disc image,
and a script file.
Let me just grab all four of those
and I can just drag them right into all items.
Tap over here and we should see, where's our Excel file?
There's our Excel file at the top.
So they've all been sorted in here in alphabetical order.
Let me close that window.
Let's go get the files and we'll bring in some text files.
I think I'll bring those in as a folder here.
You see it brought in as a folder.
There are my text files and we'll go get some videos.
Actually, we only have one, so we'll
drag that up into all items.
Let me get rid of the Finder window.
So now if you look up at all items
we can see all of the different files
that we brought in with all those different methods.
Let's demonstrate what I said earlier
about being able to access these files from within Keep It.
This is my dumb question corner music created
by Victor Ka-he-ou.
Let's play this right within Keep It.
♪ Dumb, dumb, dumb, dumb questions, dumb questions ♪
- [Allison] So you can see that that standard
.wav file played.
Let's go down, let's see if we can look at .pngs.
This is that AppleScript file I imported.
It's an apple script right there
and that's a pretty easy one.
We've got some text files, we've got a page's file
and I've got a doc X file from Microsoft Word.
we can look at PDFs.
Got some more .pngs, how about an excel file?
We can actually see what's inside this Excel file
including the separate sheets.
This is an actual .xlsx file.
Let's go down to the very bottom.
We've got this video by Don, let's play that.
(upbeat music)
- [Narrator] ScreenCasts Online is premium source
of Apple related video tutorials.
- [Allison] And you can see that video played
within Keep It.
Let's go up here to this omni outliner disc image.
Now you would think it wouldn't be possible
for this to work, but if I right click here
over on the name, one of my options is to
choose the open with and I can open in disc image mounter.
And you can see I've mounted the disc image.
Let's disagree to cancel that disc image mount.
I also said I had a garage band file here.
This is a .caf file one of the loops you can get
within Garage Band.
Let me play that jingle too.
(upbeat music)
That's a pretty non-standard format
and yet Keep It can still import the file
and play it within its own application window.
You may have used other applications before
to organise your notes and other kinds of information,
but they kept it crammed into a database
that was impenetrable to you.
Unlike those applications, Keep It keeps all
of the information organised within the Finder.
Let's demonstrate this by right clicking on the .caf file.
I'll go down to show in Finder.
And you can see there's the file
and if I scroll over a little bit here
you'll see that I've got all of the files
that I didn't organise at all just kind of jumbled up
under files and then here are the folders that I imported.
If I later on were to organise these files into folders
they would show in folders here as well.
Let's scroll over and see where this is.
It's in Keep It buried a little bit down in here
inside the user library.
It's very important that you keep your user library
backed up because that's where all
of your useful information that you have in Keep It lives.
Scroll back over, you can also see that the actual
Keep It library is in here.
But don't worry about keeping track of that path
other than doing your backups
because you can always get to it again from both in Keep It
by right clicking on your files
and you find it right there.
The power of Keep It is that it has so many different ways
to organise and identify your data.
Whether you like folders or colours or tags
there's a way for you to organise
and find your data that will make sense for you.
You can use any or all of these different options
and we already talked a little bit about folders,
but let's create some folders here
and add some items to them.
Let's create an audio folder.
So I'll go file, new folder or I can use command shift N
and we'll call this one audio.
You'll notice it says here parent none.
We'll come back to that in a moment.
Let me tap save and let's now go back to all items
and let's find one of our audio files.
And how about this one?
We'll take this and we'll just drag it into audio files.
So now if we go to audio you can see that
our file is in there.
Let's create another folder and this time
I'm gonna call this Jingles and I'm gonna
change the parent to audio, hit save,
and now I can go back out to all items
and let's find another one of our audio files here
our dumb question theme music would be perfect for jingles.
Inside the audio folder, you can see both items
because they're both in audio, but if we go down to Jingles
you can see we just have dumb question corner theme music.
It's important to remember that you can
put folders within folders within folders,
but items can only be in one folder.
They can't actually be in separate folders
that are parallel to each other.
Obviously, they can be in descending order folders
as we've just demonstrated.
Folders are great for those who like
a very strict structure, but let's take a look
at a little bit looser structure next.
Bundles are collections of items
and items can be in more than one bundle at a time.
I like to think of them as like albums are in Apple Photos.
They're great for organising things
that really fit multiple topics.
Let's go up here and create a new bundle.
See let me get out here at the top level in all items first.
I'll go file new bundle, and I'm gonna call this podcast
and I'm not going to give it a parent.
So you can see the symbols a little bit different.
Well Jingles would fit into my podcasts
because I use those for that
and images would fit into my podcasts,
so let me take an image there and put it into podcasts.
So I've got the podcast bundle
now that has the lau-low Podfeet feet
and it's got my dumb question corner music,
but if I look back at images the feet are still there
and there and the jingle is still in the jingles folder,
so you can see that I can organise them
in more than one place at a time
if it's a bundle.
When I created the podcast bundle you'll notice it
asked me about a parent.
That's because you can put bundles inside folders.
So let me drive podcast up on audio
and I'm gonna let go and now podcast is inside audio.
Let's undo that action and now let's
see about folders into bundles.
You can't really do that.
It acts like it's going to, but it doesn't really
let you do that.
So folders can contain other folders,
they can contain any kind of media
and they can include your bundles.
There's one more type of item you can put
in a folder and that's a saved search.
Let's tap up here on all items and I'm gonna search
up here in the upper right for the word dumb.
When I type in dumb I get a lot of different options.
I can check for a name containing dumb,
comments containing dumb, source containing dumb,
contents contain dumb.
I've got names that it has already found
and then we're going to get into tags in a few minutes.
I'm gonna tap name contains dumb
and you'll notice I've found the dumb question
corner theme music.
Let me tap save and I'm gonna call this "dumb."
Right now it's searching all items.
I could have it search just in a certain folder
or in certain bundles.
Let me leave it at all items
and this says, "name contains dumb."
You're familiar with this interface
in searching for things in other applications,
so I won't go through all the details,
but you can see you can search all different kinds
of things within Keep It and let me save that search.
Now I can move this and put it inside of a folder,
but it's gonna change what it finds.
So right now my dumb search was searching all items,
but if I move it say inside text files.
Now you can see I've got a tick mark here
and I can see dumb, but it's not going to find anything
in here because there is nothing called dumb
inside text files, but if I put it up
inside our audio folder.
There we go.
Now it finds a dumb question corner theme music.
So you can put save searches inside folders,
but that means it is searching in only that folder.
Let's create dummy folders so I can demonstrate
how to delete folders.
Let me go back up to all items.
Now I want this to be created to the top,
so I'm gonna say new folder.
Let's just call this "dummy."
Now I've got this folder at the top level.
I can get rid of this in one of four different ways.
I can go up to file and say move to deleted items
and it'll ask me to confirm.
Now you can see up under deleted items
I have a folder called "dummy."
Let me undo and another way I could do this
is I could right-click on it
and go to move to deleted items.
Let me cancel that.
A third way where I could do it is
I can drag it up to deleted items
and now you can see it's in deleted items.
Let me undo one more time.
And, finally, with it selected I can simply
hit my delete key and it'll allow me to remove it.
So that's four different ways you can delete it.
So pretty easy to do.
Let me undo and bring it back.
Now let's go find a file and put it in there.
Let's put this bar graph in here from Excel,
put that in the folder.
Now let's look in dummy, we've got that bar graph.
Now if I delete it, let me right click,
and say move to deleted items
and now if we look at all items that bar graph
is no longer here.
So deleting a folder that has content also deletes
the items in the folder.
Let's look and deleted items inside dummy
and there's our 2D, 3D bar graph.
So you have to be careful when you're deleting a
folder that you are deleting the items inside it as well.
So move things out of your folder before you delete it
if you want to keep them.
You can see the bright red 30 days indicating
that Keep It will clean this up after 30 days.
Inside of that 30 days, you can actually recover
your deleted items.
Let me take this and I'm gonna put it back up in all items
and now it's recovered and we should be able to see it
right here, but we still have our folder
down here under deleted items.
Let's recover this dummy folder and I'm gonna
do that by simply dragging it down here.
When I let go you can see it's recovered here.
This time I'm gonna put a bundle inside
my folder before I delete it.
Let's take our podcast bundle,
I'm gonna drop it inside dummy.
You can see it's inside here, but now I'm gonna
right click and say move to deleted items
and you'll notice that the message has changed.
Now it's added the information "any bundles
"or saved searches it contains will be removed immediately."
So that makes sense because a bundle
and a safe search are just sort
of pointers to other information.
They are just metadata they're not real data.
They're not like, they're not video files,
they're not audio files, they're not images.
They are not notes, they are simply pointers
to other things.
So if you remove a folder that has a bundle
in it, the bundle or the save search
will be deleted immediately.
Let's cancel out of that.
So far we have a pretty simple folder structure on the left
and it's not very confusing, but when you
really start to depend on Keep It to organise
all of your information it's gonna start
to get kind of cluttered
and it's gonna be hard to see and focus on
what you want to really work on.
The most recent version of Keep It introduced
a new concept called focusing on folders.
You do that simply by double clicking on a folder.
I'll choose the audio folder.
When I double click on it, notice all
of the other folders are gone.
You'll also notice there's a little target here
showing me that I'm focusing on this folder.
If I click the X on the right all of the
other folders are visible.
Now obviously all of the information didn't disappear
when I did that.
It simply hides all the other folders
from view so you can focus right
on that thing you're working on
and I think that's a fantastic addition to Keep It.
Let's take a look at another way
to move things into folders.
Let's create a new folder here called Miscellaneous.
I'm gonna do command shift end this time.
We'll just call M-I-S-C
and now let's look back at all items.
I've got a couple of things in here that don't fit
in audio, images, or text files.
I've got the excel file here and a PDF.
I'm gonna hold down my command key
and select a second item and watch what happens
over in the preview pane.
You'll notice that I have several different options here.
I can add these to a bundle and when I click on that
all of my available bundles will be revealed.
In this case, I only have podcasts.
I can move to folder and I can choose
a folder like Miscellaneous.
I could change label or add tags
and we're gonna take a look at that in a moment.
Let's choose move folder
and I'll move those into Miscellaneous.
So now if I look at Miscellaneous
I now have my two files in there.
I could've, of course, simply dragged them
down into miscellaneous, but if you're selecting
a lot of items it's kind of nice to grab
this interface right here
especially if your structure's gotten complex
in the left sidebar.
We've taken a look at folders and bundles,
but let's take a look now at labels and tags.
Let's select a file like this Excel file.
I'm gonna associate that with money.
So I'm gonna go up here to labels
and hit new label and I'm gonna call that money
and I think money ought to be green.
I'll tap save.
Two things happened when I created
that label and selected this item.
I got the green bar associated with money up here
in the item itself, but also the label exist
down here saying money.
So if I tap on that, that will also identify that one file.
Let's go back into Miscellaneous and let's go to
about stacks and I think we're gonna make
that one called important.
And we'll leave that set to read and I'll hit save.
Now watch the sidebar again, and now you can see
I've got it imported down here
and it's highlighted in red.
So if I'm looking at all items I can see
that it's highlighted in these two different colours,
but I can look at just my important items
or just my money items.
It's as simple as that.
Let's select a couple of items.
Let's go up to all items.
I'm gonna select these two bios.
I could select the label button in the toolbar
or, remember, I can change the label here
and say money on multiple items.
Now if I go into money we have all three of them
set to money.
Coloured labels are great for some kinds of things,
but a lot of times you'd rather have tags.
Like everything else and Keep It,
there's more than one way to add a tag.
Right now we have these two items still selected
so we have these options over here.
I could add a tag, let's say I'll just
call these documents.
I have a few other tags waiting for me there
and I'm just gonna tap away.
Now that we've added tags let's just take a look
at one of these items and you can see that
tag on this individual item in the preview
pane shows that it has the documents tag.
Let's do a search for documents
and you remember when we looked at searching you
have tags, tag contains document.
And now as soon as I select that you can see both
of these documents have shown up.
Let's get rid of that search
and we'll go back to all items,
and let me tap on this image here
and I'm gonna add a tag by clicking right here.
We'll put in .jpeg and I'll hit enter.
Let's find another image.
Actually it's a .png, but let's just go with that.
We'll call it .jpeg again.
So now I can use the search feature here,
say .jpeg and I can look for tag contains .jpeg
and they both show up.
There's one more way we can do this.
Let's find another image and I can go up to item
and I can say add tags.
And right here I could just click on .jpeg
and I'll click away and again you can see up here
in the preview pain that this has a tag of .jpeg.
This might be useful as a save search.
Let's use .jpeg as our search item.
And go to tag contains .jpeg and I'll save
and I'll say tag .jpeg and I'll say save.
Anytime you want to see all of your .jpegs
you've got them all in this save search.
We haven't done much up in the toolbar,
but it turns out we can customise it
and we can add tags using a button from there.
Let's go into customise toolbar.
This is a standard kind of interface you're used
to in customising any toolbar.
Let's put add tags up here and I'll tap done,
so now I can go into an item where the Apache licence.
I'll go to add tags and I can add documents
and that now has the document tag.
I like the way the developer's has put the menu options
in several different places so you can usually
find them anywhere you look.
Now that we've added a few tags,
let's take a look at the tag filter.
You'll find that button at the top of our list of items.
I'm in all items right now.
This tag filter icon is gonna change
from being hollow to solid
and that actually matters a lot.
Right now it's hollow.
I'm gonna tap on it and down below you can see
our tag filter.
When I tap on documents two things are gonna happen.
You'll notice our tag filter icon is solid now
and it's showing only the three items
in the list that have the tag documents.
I'm gonna tap on .jpeg and you'll notice
that I have those three documents,
but you'll notice I also have the three items
that were tagged with .jpeg.
The reason they're both showing is because under this gear
I can change from show with any tags to show all tags.
When I set this it's going to reset my filter.
You see it's hollow again that means nothing is
filtered, so I'll tap on documents.
You'll notice there's no more tags for me to select
because none of these documents also have another tag.
Let's add a tag here, let's add .jpeg to this document
and that's gonna clear this I think here
when I tap, oh yes the tag filter just cleared again.
It's hollowed so it's cleared.
Now I'm gonna tap on documents and .jpeg,
and it shows you this one document that has both tags.
I can clear this again by tapping clear here
and now you'll see all of the items
are in the list again.
Now I mentioned that it's important to keep track
of the hollow or solid and I'll show you why.
Let's say I do this documents and .jpeg
and those are the only two things I'm gonna see
when you collapse this little chevron to drop down
the tag filter you might wonder,
where did everything go?
I don't see any of my stuff!
Well, your indication that this is a filtered list
is that the tag icon is now solid.
That's really important to know the difference there
because you might get really confused
and think all of your items have disappeared,
but they haven't.
They're simply filtered.
So we tapped that.
I'm gonna clear that.
It's gonna go hollow again and I'll close down
our tag filter.
Let's scroll back up to the top here.
And one thing that we haven't showed you yet
is how to create notes in Keep It
which might be the primary thing you
end up using Keep It for.
So we have two different options here.
We have a button here for a new note
and we have a plus button.
The new notes will be created in a format called Key PT Note
which is a Keep It note and the plus button
gives you options for what they call stationary.
Let's tap up here on the little pencil which means
to create a new note.
By default, this will open into a single window
and you can change that in preferences
and there's a fairly standard formatting menu here.
I'm gonna name it, this is my first note
and that's going to be important
because it's on the first line.
That's actually gonna become the name of the note.
One thing you'll notice when you're in this kind of view,
if I go to choose font I have to tap it a second time
to get the full list.
That has to do with the width of my window.
You also don't have all of the options viewable here.
If I keep increasing this, let me do it way wider like that,
this will change behaviour.
So when I tap on it I immediately get
into the pull down list
and we have some more expanded options.
Just wanted to let you know that that might catch
you up if you're thinking, where did those menus go?
All right, let me close this
and let's find it here under T.
This is my first note.
So there's the note that I created and I have no tags
and you'll see that the name of the note
is the name of the first line in the note.
I want to show you preferences real quickly
because that's affected by this in here.
First of all new notes opened in their own window.
You can have them just open selected in the list
and if you look under files it says
automatically name new notes.
By default, it says always it can have one first saved
or never, so I tap away from that.
We'll leave that behaviour alone.
Keep It can create documents for you,
your notes in three other different formats.
If I tap on the plus button down here you're gonna
see managed stationery.
You'll notice a default new document is note
and that's what happens when you tap
the little rating button here.
However, we have the option to add three more
kinds of documents.
We can create markdown, plain text, or rich text documents.
So if I tap each of these to make them active
now you'll see that I have the option to create
my default documents either in markdown,
plain text, rich text or a standard KPT note.
Now the only difference between the four
of these is the format of the file that's
created out on your disc.
So if you do a show on Finder of these documents
you'll see this is a dot .md file,
this is a .txt and this is a dot .rtf document.
Of course, the markdown in plain text documents
won't have a lot of options for formatting
while rich text and notes do.
So let's tap close.
So if I wanted to create a new one here
and I wanted it to be plain text I could simply tap this
and it would create a new plain text document
with no formatting options.
Let's go back to our standard here.
This is my first note, let me double tap that to open it.
I wanted to highlight just a few things in here.
You have some heading options, title, heading, body,
and mono space which can be very helpful.
You can attach other documents, so I could attach,
for example, one of these images.
Let's go with that one.
I could put that within my document
and I can also make a web link.
So lets double click note.
Well, actually let's go
back here and put a line feed so that doesn't look so silly.
I'll double click note and I'll tap on this button here
and I can add a link.
I'll tap save and now this is a link in the document,
so when I close that down and I tap on this link
it would take me directly to podfeet.com.
I mentioned at the very beginning of this tutorial
that you can also add Web pages into Keep It.
This can be super useful if you're doing research online
and you need to collect a lot of information together.
Let's use our plus button again here
and we'll go down to web link
and I'm simply pasting in ScreenCasts Online.
I have an option to save for online,
but I'll come back and show you that second.
Let me tap on save and you can see ScreenCast Online
right inside Keep It.
So you could have this as a source for you
when you're doing your research.
Let's do it again but this time we'll save
for offline viewing.
It's gonna automatically paste it in again
because it's in my copy buffer.
So I can tap save for online
and then I have some options on how to save it.
You can save it as a single page PDF,
paginated PDF or a web archive.
Let's just take a look at single page PDF
and you have an option for minimum width and height
and this is save for offline again
and lets tap save.
Now it's actually gonna be generating the PDF for you.
So here it is is as a PDF
and the links actually work,
but it looks like the videos do not.
If I were to tap on any of the links here
they would still work.
There's an even easier way to add web links to Keep It.
Let me flip over to Safari
and I've got podfeet.com up here.
Let me slide this over.
When you go to a website if you click in the URL bar
you'll notice there's a little icon there,
that's called a favicon.
If you simply drag that directly into all items
and let go you'll notice that it has brought
that web page directly into Keep It.
I could also have dragged it into any
of the other item lists I have on the left hand sidebar.
I think this really illustrates how many
different types of things you can put into Keep It.
It's not just about documents and text notes,
it's also about audio and video, and website
and images, and you have so much flexibility
that you can dump absolutely everything into Keep It,
Keep that information organised and have it all
in one place instead of in a lot of separate applications.
I haven't talked too much about viewing and sorting yet.
Right next to our tag filter we have an option
here to show our different ways we want to view things.
We can view as a list as we have here
or we can see our list as icons.
Now when we go back in here one of our options
is to change the icon size so it could make a little bit
smaller if that's an easier way to see
and you can show additional information.
Right now it's automatic, we can choose to show the size.
Now it just shows the size, we can show tags
or we can show kind.
We'll leave it at the default of kind.
But let me go back to the list view
and you have more options.
On here I can show all of the information,
the size, summary, thumbnail, use comments as summary
and tags all in the same view.
So you can have as much or as little information
about the document as you require.
You can also change how many lines
are in that list preview.
You can go up to five lines so you can see a lot more
information about the document
if that helps you find what you're looking for.
Let's go back to three lines
and we'll turn off size and, I we'll leave the thumbnail,
keep the comments out, and we'll turn off tags.
I'll go back here.
On the right side we can choose to sort by name
added, created, modified label,
size, ascending or descending.
Up in the menu bar over here we can get rid of our left
side bar if we like.
We can hide that and we also have a compact mode.
If I tap on this, you'll see that Keep It
becomes quite small and easy to manage.
You don't have access to as much information,
but you can get to it simply by going back here
and you can see your lists or you can re-expand
it to see all of the things that you have inside Keep It.
The viewing options I've been showing you
like those right here are available also
through the View menu.
If I tap up here you can see things like hide toolbar,
customise toolbar, we played around with that a little bit,
but there's one other item here called Info.
I want you to look right here,
notice how I've got the title of my document,
my tags, and my source.
If I go to View, Info, and I say hide Info
all of that disappears.
And go back and put it back and say show Info,
but you'll also notice that I can add more information.
For example, maybe we want to see comments
and one of my favourite things under Info is where.
This shows you where your item exists
inside your folder structure inside Keep It.
If you have a touch bar MacBook Pro you might be
interested in seeing under view that we can
customise the touch bar as well.
This shows you your default and other items that you
can drag in and out of the touch bar.
In today's world we rarely work alone,
so there's several different ways you can share
information from Keep It.
The most obvious is this share button,
let's say I want to share this most excellent bar graph
I made in Excel.
I can tap on the share sheet
and I can send it via mail, messages, airdrop,
notes, reminders all the options in here are based
on what you have installed on your personal Mac.
Now that's just gonna send a copy of the file to someone.
If you would like to share it with other people
you can actually tap on this icon that says add people.
However, this works through iCloud.
I haven't yet turned on iCloud sharing,
but I will in a moment so we can start looking
at how Keep It looks on iOS.
Once you have iCloud enabled you have two very different
options of how to add people to Keep It.
You can share an individual document and that will allow
the other person to edit real time along with you
on the same document.
You will see the changes on both sides.
They'll get an invitation through iCloud sharing
and from there they would need to instal Keep It
and then be able to edit the document.
Information you've added the item like tags
and say what bundle it's in are not shared
with the other user.
Simply the item that you were working on together.
You can also add people to a folder.
If you add people to a folder they'll be sent a link
and it can only be a top level folder.
Everything in that folder will be accessible to them
and they'll be able to edit.
The folder cannot contain any bundles, save searches
or individually shared items.
And of course you can revoke this sharing at any time
if you need to.
There's two more things I want to show you
in the desktop version of Keep It
before we go over to iOS.
Up here we have our favourites bar
and you'll notice it as all items, recent, and favourites.
That is indicated to you that you can put lists up here.
So let's say I want my audio lists up here,
I could simply drag it up and now I can simply click on
that to get access, say, to just my jingles.
That's an easy way to get to information quickly
and, again, you can only put lists up there,
not individual items.
Let's go back to all items.
The other thing I wanted to show you was how to export
information from Keep It.
Let's take this Apache licence.
I can go up to file and I can go to Save As
and I have a standard dialogue box for saving
the document out to my desktop.
Let me tap cancel.
I can also simply drag it to my desktop just like that.
It's as simple as that to extract information
from Keep It.
Let me delete that and we'll put this back up where it was.
And, finally, we can export all of the data
that we have inside Keep It.
So if I go to file, export all files
this will export the entire file structure
as you've created it inside Keep It,
so you can use it in any other way.
Your data is not locked inside Keep It
which makes me more likely to keep information
inside Keep It.
Let me cancel that.
Finally, lets turn on iCloud.
We do that by going to Keep It and up to library
and we're gonna say use iCloud.
Are you sure you want to use iCloud?
And it's gonna say a problem occurred with iCloud
and I'll show you why.
I'm gonna ignore this.
It's because I haven't logged into iCloud in this account.
So go up to Apple, system preferences,
and go to iCloud and you can see I have not logged in.
Let me log into iCloud behind the scenes
and I'll be right back.
Now that I'm logged into iCloud let's go to Keep It,
library, and use iCloud, and yes I would like to use iCloud.
And, yes, I would like to use iCould.
And it's as simple as that.
And you can tell that iCloud is enabled
because now my add people button is available to me.
Here's where I would add people
and I can change whether people who are invited
can make changes or anyone with the link can make changes.
Anyway, I'm gonna stop sharing there,
but I want to show you that's how you're sure
that you have iCloud turned on.
Let's switch gears and go over to Keep It mobile on iOS.
I'll be demonstrating Keep It mobile using an iPhone,
but it also runs on the iPad for the same subscription.
I've done a search for Keep It mobile in the app store,
let me tap get and I'm going to purchase.
Here you can see it says try for two weeks,
pay when trial ends or cancel.
I'll tap on a $1.49 for now but I can cancel
that before the trial is over.
I'm gonna tap purchase and now I'm gonna confirm
with touch ID.
Now that Keep It has confirmed my
payment information, you can see that all
of my lists that I created over on the Mac
are already sent over to the iPhone.
Now if you have a large library it's gonna
take a little while and it will be dependent on
your internet connection how quickly your
items come into your lists.
Because storage space is more limited on iOS
the developers of Keep It is giving you some
options on what to download automatically
and what kinds of things you might want to
download from iCloud only on demand.
You control that through the settings
which is in the gear above the lists.
At the very top you'll see that it says to use iCloud
which obviously we need to do.
We can then turn on a switch that says download all items.
If you're often working with no internet
connection download all items might be useful,
but if you have a large library that
could fill up your phone.
You'll need to make that decision on your own.
You can also remove downloads after you've downloaded
everything in case you want to give that a try.
Many people won't have downloaded all items.
That raises a question, how do you search
for something that hasn't been downloaded?
How does it know that it's there?
This next section explains it.
It says items will be temporarily downloaded
in the background when connected to wifi.
That allows Keep It to index that data,
find all the things that you need to search for,
and then it doesn't need to keep them.
The items will be purged automatically
in order to make sure you don't run out of space
on your phone, but it does download them temporarily,
so that you can get this index to be able to search.
You can also see a section down here
for our default import destination
and you can see we can manage the subscription
from within the app.
In the bottom right, you have access to help
and in the bottom left we have more settings.
Let's tap that and you'll see we're now in iOS settings
for Keep It.
The top two are standard iOS settings,
but below that we have some specific Keep It settings.
We talked before about the automatically rename function.
This is where you would change it for notes
in stationary in Keep It mobile.
We also have web links you can save for offline
as we showed on the desktop app.
Include item links when sharing is for when you
want to share something to yourself in a task manager,
for example, and you want to be able to have a link back
to the document that's inside Keep It.
We've two options for indexing
and then down at the very bottom we have options for iCloud.
I explain that by default when you click on
an item it automatically downloads,
but you can turn that off right here.
You can also choose to have favourites lists automatically
downloaded all the time.
This can be very handy if you've got some information
that you always need accessible when your off line.
Folders in bundles can be favourite lists
and those would be useful to you offline.
Images can use up a lot of your data,
so by default Keep It does not download thumbnails
of each of your items when you're on mobile data,
but if you'd like to have that available to you
you can turn that back on.
Next we have iCloud logging and finally you can stop
using iCloud on startup.
All right, let's get back and Keep It
and have some fun.
I'll tap in the upper left and let's add some items.
Down across the bottom, you can see that
we have three icons.
In the bottom left, we have a folder icon
with a plus.
This allows me to create a new folder,
a new bundle, a new label or a new saved search.
Let's create a new folder.
I'm gonna call this Stuff and I'll tap save.
So now you can see I have a folder called Stuff.
Let me tap and go into that.
Now in the bottom right, we have a plus button and a pencil.
If I go to plus I have the option to add files,
web link, photo or video, and new from stationary.
Let's start with files.
It immediately takes you into the files app.
Let me back up a little bit.
You can populate Apple's files app with all kinds
of different locations like Dropbox and Google Drive,
but I we'll stick with iCloud Drive for now.
So I have a folder called documents
and lets select a couple of these.
Got a diagram, add a photo, and I think this is music.
Let me tap open.
It's gonna download them, it shows me it's gonna
add these three files, it's going to put them in Stuff
and I'll tap save.
And now you can see I've got this PDF
and I can see this music file
and I could play that and I've got an image.
Let's tap the plus again.
I'm gonna skip over web link because I'm gonna show you
an easier way.
We'll go to photo or video and it allows me to either
take a photo or a video or it could go to the photo library
and I've got a nice turtle picture here.
Let me select and we can import this image,
we can tag it, and we can choose where to save it.
I'm gonna save it into Stuff.
And as easy as that, I've moved an image
from my photos library into Keep It.
Back under the plus we also have new from stationary,
but we're already familiar with that.
If I tap on the pencil I can start simply creating
a new note and I've got options.
Title, heading, body and also checklist
which by the way was available on the Mac as well
and I can change my formatting.
I can put in bulleted lists and can tap the plus here
and that allows me to insert a photo or video.
I can add a link or I can highlight some text.
Let me tap done, go back.
I promise to show you an easier way to add web links
than typing them in.
Let me double tap my home button here
and let's go over to Safari.
Here's the reinvented software's support page
for Keep It for iPad and iPhone.
Down at the bottom, we've got our share sheet.
Let's tap on that and we'll go across here to more.
And I'm going to turn on Keep It to the
share sheet, tap done, can tap Keep It.
You can see I've got the name of the item,
I've got the link I can choose to save for offline
and I can create tags.
I could also choose a list location within Keep It,
but let me just tap save for now.
Now let's go back over to Keep It
and we'll go into all items
and let's go down to R for Reinvented Software
and there it is.
Let me tap on that and it downloaded,
but it was very, very quick
and you can see exactly what I had downloaded before.
Now, I would actually like that to go into my stuff folder.
So I'm gonna tap on the folder icon
and I can move it to a folder and I'll choose stuff.
Now when I go back to all items and to lists,
if I go into stuff there's the link to Reinvented Software.
Let's go back.
I'll tap on stuff and tap on lists
and let's go to all items.
Down on the bottom left you can see we have our tag
filter as we saw on the Mac.
Right now it's hollow because there are no filters applied,
but let me tap on that.
If I tap on documents and then .jpeg
there's the file that we found over on the Mac
using the same method that.
Let me hide the tag filter with the downward chevron.
You'll see that our tag filter icon is now filled in,
again, showing us that we have these filters on.
Let me tap on that again.
Let me uncheck both of those.
We can go into the gear and this is where you would change
whether you wanted to show items with all tags
or any tags and change the sort order for you tag filter.
Let me tap tags and I'll hide our tag filter yet again.
The second icon gives you the view options
that we went through on the Mac.
In here I can arrange items by names,
change my search criteria of what things I
would like to have searched,
we have folders show all items always
we went through that before.
We can show the number of items within
our lists, we can change the preview,
show the size of the files, show summary, thumbnails,
and we can use comments as our summary
and we can show our tags.
We also have the option to look at icon view
and change size the icon and some of the other items
that we just went over just now.
Let me go back to the list view and tap done.
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Believe it or not, there's even more you can learn
about Keep It.
I highly encourage you to look at the Keep It help file
on the Mac app and go over to reinventedsoftware.com/support
and read up on the help files there.
Well, that's it for this week.
We'll be back next week with another
ScreenCasts Online tutorial.
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