Have you ever sat in a meeting and thought to yourself, What
is the purpose of this meeting?
Why am I in this meeting?
And will this meeting ever end because I have 50,000 things to do?
Well if, you've ever thought any of those things, I'm pretty sure
you're not alone in those thoughts.
I think a lot of people feel that way, which is why I want to make sure that
you're fully equipped to make sure that in the meetings that you run,
that nobody's sitting in that room is thinking those things, I want you to be
running some pretty effective meetings so that you get what you want out of it.
And so that everybody else is getting the most out of the time that they are
spending with you during that meeting.
So today what I want to talk about is just a couple of tips around how you
can run an effective team meeting.
And so if that sounds like something that you want to learn more.
And tap that like button and subscribe button and let's get started.
Hey there, friend, welcome back to the channel.
And if you're new around here.
My name is Mak and I'm a leadership coach, but I actually work specifically
with first-time team managers in helping them to become effective leaders.
So like I said today I want to talk about effective team meetings, and
making sure that you are running as a manager are the most effective
team meetings that you possibly can.
And I want to talk about just five key ingredients.
Absolutely necessary in order to make sure that you're getting the desired
outcome and that your team members are enjoying this meeting as well.
So tip number one, when it comes to running effective team meetings,
is that you really want to think about what the defined purpose
or outcome is of this meeting.
You really want to ask yourself, why am I calling these people together?
What is it that I'm trying to achieve by all of us being together in this?
You really want to think about that because at the end of the day meetings
have different purposes, right?
Like sometimes you're going to run a meeting because you want
to disseminate information.
Sometimes you're going to have a meeting because you want to.
Decision other times, it's just because you want to ideate, right?
It just depends on what you're trying to achieve, but you actually have to
be very clear about that from the very beginning, because the person facilitating
the meeting has to know without a doubt, clearly what that meeting is
set up for, because otherwise you're going to have a bunch of people in
that room unsure about why they've been called to that room in the first place.
So you want to make sure, like one of the first things you have to ask
yourself when you're about to set up a meeting is like, what is this about?
What am I trying to achieve?
How will I know that I've run a successful meeting, right?
Like really ask yourself that question.
What is it that you're trying to achieve?
And then what I suggest you do is like, when you're inviting people to that
meeting, make sure within the subject line, like if you're sending it by email,
like the calendar invite or whatever, make sure within the subject line that
you actually stated what the purpose is.
So that person has an idea.
Why they're being invited to this meeting so that they can bring that thought
process in, into the meeting with them.
I think that's super, super important as well.
So tip number two, when it comes to running effective team meetings
is making sure that you have included all the necessary people.
I think far too often, we fall on one extreme or the other so sometimes
we'll invite absolutely everybody and
not everybody is necessary for that meeting or we'll try really
hard not to waste anybody's time.
So we'll only invite a select few and you have to be careful about
this because if you want to achieve the outcome that you've stated
is the purpose for your meeting.
Then you really do need to have all the necessary people in that room with.
So you want to ask yourself who are the stakeholders that should
be in this room to discuss what it is that we're trying to achieve?
And then make sure that person knows that, Hey, this meeting is really
important because of X, Y, Z, and here is why I'm inviting you to this meeting.
So that, person knows without a doubt.
They need to be there.
So just make sure that that all the necessary people that need to be
in the room or are invited and that they are there at the time of the
meeting because their voice matters.
Tip number three is making sure that you are holding space for
participation in that meeting.
If you've done the work of making sure that all the necessary people are
in the room that needs to be there, then you sure as hell, have to make
sure that they get an opportunity to say what they have to say and share
their thoughts, opinions in any.
Push back wherever they might see necessary.
So make sure that you're holding space within the meeting for them to participate
and make sure that your giving them an opportunity to come prepared so that they
can speak and, speak up in that instance.
So what I mean by that is send an agenda ahead of.
Be that manager that sends out an agenda letting outlining what the purpose
is, why you're inviting that person.
So that they can really just think through beforehand, especially
for people who are processors.
And you're going to have people on your team that are like introverted and
perhaps can't like are not comfortable.
I should say, speaking on the fly.
So you want to keep those people in mind, right?
You've determined their voices matter.
So you want to make sure that you're keeping them in mind by giving
them the opportunity to really mold things over before they come in.
So send that agenda out ahead of time so that people can come to that meeting
prepared and you can actually achieve the outcome that you want to achieve.
Number four is to make sure that there is some sort of followup
process when you have a meeting.
And I definitely want to like double click on this and do a video on.
Sweet.
So make sure to hit the like subscribe button and notification bell so that you
don't miss up miss out on that video where I'm talking about meeting follow-through,
but it is really important.
Nobody wants to be sitting in a room for an hour or however long
and not have anything come from it.
So make sure that there is some sort of wrap up where you guys are talking through
action items as you leave the room.
But again, I will discuss the.
In my video next week, where I talk about meeting follow-through tip
number five, when it comes to running effective team meetings is making sure
that you are defining meeting behavior.
And what I mean by that is we want to make sure that we are talking
about like ahead of time before you even set up any sort of meetings.
That you're talking through what are the best practices for meetings?
So if you're a virtual team, is it that you expect everyone
to have their camera on?
Is it that you expect people to come onto the meeting muted?
Is it that you expect people to have their cameras push back?
If, it is turned on, what is, what are the expectations around.
Meeting behavior.
And it can also be other things like interruptions.
Do we just believe in not interrupting people on, in, on this team when it comes
to meetings, which I think it should be.
That should be for everybody.
If you like that kind of meeting behavior should be expected
from everybody in general.
So you want to talk through best practices for meeting behaviors and
make sure that everybody is fully aware of those behaviors ahead of time
so that they can come to the meeting all participating in the same manner.
So that's it guys.
Those are my five.
That I have around running effective team meetings.
I hope that you found it helpful.
If you liked this video, please do give it a thumbs up and subscribe so
that you don't miss out on any of the content that I share on this platform.
Every single Tuesday.
Thank you so much for being here with me today.
I definitely had a fantastic time being with you.
And to that note, I hope you have a fantastic rest of your week.
Do not forget to keep smiling and I'll see you in the next one..