﻿Visitor management software, or VMS, keeps track of visitors entering an establishment, whether it
be a business, school, or public building. These visitors include customers,
delivery workers, job applicants, consultants, inspectors, students, and anyone else entering
a workplace that isn’t an employee. Visitor management software automatically
tracks and stores this information electronically, with little to
no work needed from the user’s side. In this video, we’ll look at the best visitor
management systems available on the market. Let’s get started.
1. Envoy Envoy is transforming modern workplaces for
hybrid work and safely bringing people together so they can connect, collaborate, and thrive.
Envoy’s workplace platform has redefined how companies welcome visitors, keep employees safe,
book desks and conference rooms, and manage deliveries in over 16,000 locations around
the globe by designing products for a flexible workplace experience.
With more than 150,000 new sign-ins every day, Envoy Visitors creates a warm
welcome for guests while safeguarding people, property, and ideas.
Envoy Connect combines hospitality with security to welcome visitors in multi-tenant buildings
Envoy Protect confirms employees are healthy and helps to coordinate
schedules before they come on-site. Manage hybrid schedules by planning trips into
the office together. Discover which days your project team, manager, or work friends plan to
work on-site, so you can sync schedules. You can set up touchless sign-in, complete
a health check before arrival, set capacity limits based on local guidelines, and easily
integrate with health and safety products Envoy’s workplace platform includes booking
hot desks for days employees work onsite, reserving conference rooms,
and managing deliveries in addition to visitor management and employee registration.
Manage everything from a single dashboard with analytics and
insights across your workplace tools. Envoy Desks gives employees the flexibility
to reserve a desk for the days they are in the office to collaborate with teammates.
Envoy Rooms provides a simple solution to book meeting rooms and free up unused space.
Envoy Deliveries ensures packages reach their recipients without mailroom pile-ups.
Companies like Slack, Pinterest, and Warby Parker rely on Envoy to create
an unrivaled first impression and keep their offices safe and compliant.
If this sounds appealing, below this video is a link to Envoy's completely free plan.
2. SwipedOn SwipedOn helps
you manage visitors, staff, deliveries, and desks on both Apple and Android devices.
The solution lets you protect your workplace and staff with contactless sign-in,
visitor screening questions, contact tracing tools, and instant alert notifications.
Users can select the logo, colors, and background for the iPad app to match company branding.
SwipedOn streamlines your workplace operations by offering multiple iPad syncing, a web dashboard
for easy management, and the ability to efficiently handle visitor and employee
check-ins with photo capture. It also provides badge printing,
electronic signing of non-disclosure and other agreements, SMS and email notifications,
evacuation reporting, visitor categorization, and global administrator privileges
SwipedOn allows users to pre-register visitors, notify employees of visitor
arrivals and print custom visitor ID badges with the integrated printer hardware.
SwipedOn can also be used to keep track of employee attendance and time tracking or to
assist with evacuations in case of emergency. You will also find zero setup costs, easy contact
tracing, visitor screening tools, and touch-free sign-in in every plan.
You can streamline your reception desk with the smart, simple visitor management solution trusted
by over 8,000 workplaces worldwide. 3. Zoho Creator
Zoho Creator's DIY builder enables business users to automate their
processes with custom applications without help from the IT department.
With Zoho Visitor Management software, you can enhance the visitor experience by
providing digital assistance throughout their visit. Get their details, generate ID cards,
notify the appropriate staff, and schedule meetings, all from the same app.
Pull visitor data directly from IDs like passport cards by scanning the bar code.
Photos taken on web-cam and mobile can be instantly uploaded to the visitor database.
Visitors can give their signatures on the form and submit it to get their appointments
Give visitors a temporary ID card, bearing a QR/bar code, that allows access only
to certain areas within the organization. Providing controlled access to this visitor
management system ensures that visitors don't stray into quarters that are off-limits.
Once the visitor enters their details, the employee they're visiting immediately
receives an email or sms containing details and the time of visit. With instant updates,
employees can rest assured they never miss an appointment.
Embed the schedule meeting form on your website so visitors can request a meeting in advance,
while also specifying their preferred date and time. Administrators can then
confirm or schedule for a different date from within the visitor management system.
The visitor app lets you maintain a list of blacklisted visitors,
and checks every entry against that list. If the entries match, it immediately alerts the
staff concerned, keeping the safety of the people within the organization intact.
Give your employees personalized calendar reports, displaying upcoming appointments.
When they click on the appointment, a summary will pop up. Administrators can
get charts showing the distribution of visitors handled by any employee within a given time.
4. Proxyclick Proxyclick enables Enterprise companies
to manage their people flows, from visitors to employees to contractors and beyond.
Key features of Proxyclick include visitor registration, instant pictures, badge printing,
instant notifications, and reporting. Proxyclick enables users to manage visitors,
build their brand image and ensure the security. Other features of the solution include QR support,
badge customization, access control, visitor pre-registration, user permissions,
data protection and safety checks. The kiosk application allows visitors to check in,
print badges and send out notifications to the people they are visiting.
Users can manage visitor lists, information, and employee lists using the visitor dashboard
feature. The solution offers integration with Microsoft OneDrive, Outlook Calendar, iCal,
Microsoft Active Directory, and Webhooks. Proxyclick is available on a monthly subscription
basis. The solution also offers an iOS mobile app that can receive visitor notifications,
connect with them, maintain emergency lists, and initiate tickets.
5. Greetly Greetly is a cloud-based visitor
management solution that helps users automate the data collection process for offices.
It allows visitors to input the reason for their visit using a mobile or desktop device, as well
as photos, digital signatures for non-disclosure agreements, waivers, and other documents.
Greetly notifies the host employee via phone call, text message, email, or Slack
when a guest arrives at the facility. A cloud-based visitor log contains check-in
and check-out information for visitors. The solution offers a mobile application for
iOS and Android devices, and hardware such as tablets, badge printers, and more.
So these are the best visitor management software tools available in the market.
We hope this list will help you choose the right software for your business.
If you are undecided about which tool to choose, in the video descriptions you’ll
find free trials and the latest discounts to all of these platforms, so we highly recommend
checking them out and doing your own research to see which platform suits your needs best.
Thanks for watching, and see you in the next video.