Hi.
I am Alexandra Barker.
The Census Bureau is accepting requests
from eligible governmental
units for a review of their 2020 Census counts
for the population living in group quarters.
Through the 2020 Post-Census Group Quarters Review,
tribal,
state,
and local governmental units
can submit their requests between June 2022
and June 30, 2023.
Let me show you the steps to submit your request.
Your first step is to determine if it is necessary to submit the request.
The PCGQR will only accept cases for group quarters
that would have been open and occupied
with residents on April 1, 2020,
but residents were sent home because of the pandemic.
Because residents were sent home on April 1, 2020
you may suspect that all residents may not have been counted.
You will need to review your group quarters population counts
from the Public Law 94-171 data table P5.
To learn how to access these data using data.census.gov,
click on the link above and watch our data gem
“How Do I Access Group Quarters Population Data
from the 2020 Census Redistricting Data Files?”
You will need to review the data from table P5
for your area to start building your case.
Now, let’s go over some other critical
requirements for submitting your case:
Your case package must include
a completed 2020
Post-Census Group Quarter Review or PCGQR,
Response Template.
Also supporting documentation and any additional documentation
that will help the Census Bureau review your case.
You can download the Response Template provided by the Census Bureau
from the 2020 PCGQR page.
Let me show you how to get there.
You can also click on the link above to visit the page.
Go to census.gov
and use the search bar
to search for PCGQR.
Click on the first result.
Once you are the 2020 PCGQR page,
you will see a variety of resources as you go down the page,
including the participant guide.
This guide provides all the that you need to know to submit your request.
Now let’s find the Participation materials, right below.
Expand 2020 PCGQR Response template
and click on the link to download the template.
Once you open the file,
you will see
that the first tab
provides guidance about the template and definitions.
On the second tab
you can review group quarter type definitions.
The GQ Name tab is required,
and you will use it
to provide detailed information about the Group Quarters
and the population counts.
When filling out this template,
you can also use the geocoder available on the PCGQR page
to identify some of the information required here.
Such as,
the State FIPS code,
County FIPS, Census tract and Census Block codes.
The Resident/Client Data
is optional.
If you want the Census Bureau to review the demographic information about the Group Quarters,
please fill out this tab.
Once you finish filling out this template,
save it as an excel or csv file.
Now let me show you how to use the Geocoder.
So let’s go back to the webpage.
Let’s expand US Census Bureau Geocoder and click on the link to open Geocoder.
For this example,
I will use an address in Boston.
Type the address and click on get results.
From the results you will be able to see the list of codes
for each geography that this address belongs to.
Let’s go down to the smallest level of geography,
the census block.
From the components of the block,
you will be able to see all the codes that youneed to fill out your response template.
Next, for your supporting documentation
you must provide a written correspondence from the highest elected
or appointed official,
or their designated representative.
This document must include
One,
a summary of the contents of your submission package.
For example, a report from the facility, a letter from a qualified
administrator stating count and date of count.
- It must also provide as much detail as possible
about the group quarters count discrepancy to assist the Census Bureau with its research.
- The documentation must discuss and certify the accuracy
and validity of the source materials used to prepare the case
by including information on the creation date/timeframe,
usual use,
and maintenance cycle.
All sources used to revise the group quarters counts
must include the addresses as of April 1, 2020.
Next, all your documentation
will be submitted as a zipfile.
Now, I will show you how to submit your case
package electronically,
which is the preferred method.
But you can also submit a paper case if necessary.
Click on the link above to access the participant guide which covers
in detail every step of the online and the manual case processes.
To submit your case package online, you will need to use the Secure Web Incoming Module
or SWIM.
If you already have a SWIM account,
you can use that for your submission.
If you do not
have an account,
you must contact the Census Bureau to request a registration token
by email
at
dcmd.2020.pcgqr.submissions@census.gov
or by phone
at 1 (844) 242-1765.
Now let me show you how to submit your package online.
First access SWIM using this website or
click on the link above.
Let's create an account
and log in.
Click on register account.
Then
fill out the account registration information,
starting with the registration token
and click submit.
Now let’s login.
At the “Welcome” screen, click on “Start New Upload”.
From the screen “What Census program are you reporting data for?”,
choose the
Post-Census Group Quarters Review
click “Next”.
From the “What type of 2020 PCGQR entity are you reporting for?” screen
choose the entity
choice that aligns with your
GU’s entity type.
Click “Next”.
By completing the subsequent
windows associated with the GU’s entity type
opens the “Select a .ZIP file to upload” screen.
Select the +Add File button
and the “Choose File to Upload” screen will open.
From the “Choose File to Upload” screen,
navigate to the directory location
of the 2020 PCGQR case zipfile.
Click Open.
Add additional, pertinent information to the
Comments section.
Select the Next button to proceed with the upload.
The “Thank You” screen appears and indicates a forthcoming email once the transfer completes.
GUs can expect to receive the email within a business day of uploading
the submission.
The 2020 PCGQR team
will review case and either accept it or send it back for corrections.
This completes your submission process.
I hope the information in this video
helps you submit your request successfully
for more videos like this, visit census.gov/academy and subscribe.
Thank you.