Hello everybody!
In today’s video, we will explore top tools to recover deleted office documents created
in Microsoft Office, and other popular office software packages like OpenOffice, LibreOffice,
WPS Office, FreeOffice and so on.
We will also check how those recovery tools handle deleted PDF files.
Office files, such as presentations (PowerPoint, Impress, Presentations), spreadsheets (Excel,
Calc, Spreadsheets, PlanMaker), text documents (Word, Writer, TextMaker), notes (OneNote),
databases (Access, Base) are often important files which you cannot afford to lose.
When files are deleted from the computer and then removed from the Recycle Bin, this data
disappears from your PC.
However, the document’s contents are NOT going to be erased immediately.
Document recovery from the automatically saved file copy.
Automatic recovery feature If a document is suddenly closed, the program
will suggest recovering the original document or its autosaved version when you try to open
the file for the next time.
Such file will open automatically in the “Document Recovery” pane next time you start this
program.
To recover such file, click on the arrow next to the recovered file in the Document Recovery
pane and select Open or Save, or just click on it.
The file will open automatically.
To recover such a file, just click on the arrow, then on the tab “Manage Document”
and choose the option “Recover Unsaved Documents.”
In the same way, you can recover documents in OpenOffice, LibreOffice, and WPS Office.
However, you should remember that the automatic backup and recovery features need to be configured
in advance, since they are not always enabled by default.
Please note: Word, Excel or PowerPoint suggest recovering files only at the first restart
of the program after an emergency shutdown.
That is, if you open Word, close it, and then open it again, it will not offer you anything.
That is why I recommend to save everything you need at the first start of the program
after the shutdown.
Check the detailed video about configuring autosave and autorecovery options in Microsoft
Office on our YouTube channel.
We do recommend watching it.
And I will give the link in the description.
But now, let’s consider a situation when you accidentally deleted some documents from
any type of media, or data carrier.
Because in this video I’ll be talking about the specialized utilities to help you restore
deleted office documents.
Tools to recover deleted documents (Microsoft Office, OpenOffice, LibreOffice, WPS Office,
FreeOffice and others).
So, let’s begin...
Recuva ... And do it with the tool called Recuva.
Recuva is a free tool that can restore files in Windows 11, 8, Windows 7, XP and even in
more outdated versions of the Windows operating system.
I can’t say that this tool is super effective but it’s a good choice for cases when you
need to know if any deleted files can be recovered at all.
Suppose you have some documents on the disk, you formatted this disk by accident, and the
data is lost.
Of course, there can be other real-life scenarios as well...
Open the program As you can see, Recuva can search files by
type, it has a deep scan, and some advanced features.
The program retains file names, but it doesn’t restore the folder structure, and it lacks
the preview feature.
After quick scan, it failed to find any files.
It is only with deep scan that we managed to recover the files.
Similarly, Recuva is not too good at recovering damaged files.
After the disk was converted into RAW format, the program failed to identify any files on
it.
Since this tool only works in Windows, it will be impossible to recover files from MacOS.
Overall, this is a popular tool, but it has certain disadvantages.
And it is still worth your attention.
EaseUS Data Recovery Wizard (2nd place) The second one on the list is EaseUS Data
Recovery Wizard Suppose you formatted a hard disk
Open the program After the scan, the program has found some
files, but not all of them Even after the disk was converted into RAW
format, the program can find the files easily.
The program rebuilds the folder structure, and the scan result can be saved, so you can
open it and recover the files you need at any time, and you don’t have to re-scan
the disk again.
The trial version offers a limited preview feature, which is not very convenient.
The amount of data you can recover for free is limited to 500 Mb.
Summing up, this tool can handle any task, but it does have some downsides.
DiskInternals Office Recovery The third program in this test is Disk Internals
Office Recovery It features both quick scan and full scan.
After deleting files and running a quick scan, the program was able to find all the files.
After formatting, though, it missed some of them.
And after converting the disk into RAW format, the program failed to identify the disk itself
- because it is quite limited in terms of formats it can handle: this tool only recovers
data from NTFS.
If the files are damaged, this program is not going to recover them at all.
It does sort files into folders.
The preview feature doesn’t work every time, and when it does, the quality is not very
good.
With all that, this is a commercial product, but with limited functionality.
And that shouldn't surprise anyone, since DiskInternals Office Recovery is a reduced
version of the well-known DiskInternals tool.
However, this program has managed recover the files.
R.Saver Here’s the fourth participant of the test
- R.Saver R.Saver is a free tool, and
it supports NTFS, FAT and ExFAT file systems.
It can offer either deep or quick scan for your hard disk, and you can adjust the settings
to skip bad blocks in order to find more files.
With this tool, we will perform the same steps as with other programs.
It needs no installation and is easy enough even for newbies (as a bonus, you get an extended
help file).
Open the program After a quick scan, the program has found
your files.
Also, it can retain the folder structure.
However, you can only preview files with the help of a HEX editor.
After formatting, the program also managed to find all the files, and the scan was quick
enough.
All discovered files were sorted by format.
Even with the hard disk converted to RAW format, this software was able to find the files and
recover them.
DiskDrill The fifth tool on today’s list is DiskDrill
It supports any file system.
The tool features both quick scan and full scan.
It can recover data from the entire hard disk or from a deleted partition.
Another nice feature is full disk backup.
After a quick scan, I couldn’t recover the files just because the program hasn’t found
anything.
But after the full scan, it discovered all the files.
However, original names were not retained, and I couldn't see anything in the preview
window.
However, all discovered files were sorted by type.
This program can save the scan result, so you can open it and recover the files you
need at any time, and you don’t have to re-scan the disk again.
Overall, this is a great tool, but with some issues.
Hetman Partition Recovery (1st place)
The last tool in today’s test is Hetman Partition Recovery.
Hetman Partition Recovery will recover data from damaged logical disks, it will find and
display the irreversibly deleted files, and it will read the contents of erased flash
drives and memory cards quickly and efficiently, without any extra steps on the part of the
user.
It’s the most versatile tool of all presented in today’s video.
The range of available functions is not limited to restoring a specific file format or working
with a specific type of storage device.
All right, let’s format the disk containing some documents.
Open the program, and it offers you a choice between Fast scan and Full analysis.
If you accidentally deleted files with the key shortcut Shift + Del - and didn’t format
the disk - than go for Fast scan.
The tool retains the folder structure, and there’s a preview feature as well.
The program’s menu is designed in such a way that you’ll find all necessary options
easily.
All data can be recovered in just three steps: Select the disk or another storage device,
choose the required analysis type and run it.
If the documents were initially saved to the default folder, then scan the Documents folder.
You can sort the files by type, if you wish.
What is the best tool to recover deleted documents?
All right, let’s summarize what we’ve seen in today’s video.
It seems like all the programs mentioned today are really worth your attention.
However, the two products I’d recommend are Hetman Partition Recovery and EaseUS Data
Recovery.
Firstly, they both have a simple interface.
Secondly, they can handle all document types.
They both retain the folder structure, and the cause of data loss does not affect the
scan result.
Both tools offer the preview feature and the HEX editor.
Talking of the tools that haven’t impressed me - Recuva and R.Saver - yes, these are popular
products, but they do have difficulty in dealing with damaged files, and their preview feature
doesn’t work every time you need it.
Other tools to recover deleted documents Of course, there are many other good tools
for the job, such as PC INSPECTOR File Recovery, or SoftPerfect File Recovery, Puran File Recovery.
Another one to be mentioned is Hetman Office Recovery, which is specifically designed to
recover all kinds of office documents.
These tools are also worth your attention, if it comes to bringing back your office files.
All programs presented in this video were selected on the basis of personal preference
and practical experience.
That is all for now!
Thank you for watching, and good luck.