Can using keyboard shortcuts in Microsoft teams with an external
keyboard be a good alternative to the old wavy mousy pointy clicky stuff let's
find out as we all know as users of Microsoft products there are many
different ways to do things within a user interface designed by the big MS
anyway with Microsoft teams its of no exception many users have found that
using an external keyboard with keyboard shortcuts for Microsoft teams on Windows
helped some work more efficiently for example users with mobility or vision
disabilities keyboard shortcuts can be easier than using a touchscreen and
there are also an essential alternative to using a mouse we'll take a look at
some of these keyboard shortcuts and break down to see if they're gonna save
us some time or not now the keyboard shortcuts in the general section tend to
deal with general activities as you would imagine straight off the bat what
we can do is you can press the ctrl key and the full stop if you're in the UK or
the period key if you're in the US and that will bring up a list of the
keyboard shortcuts now they're all here we're gonna go through each one of these
and show them in context now here's a strange thing given it's meant to help
save your time pressing ctrl + period to bring up these keyboard shortcuts is one
thing right but if you press it again it doesn't get rid of them you've got a
press escape to close so that's very important next up pressing ctrl + E will
take us straight to the command bar where you can then quickly type in for
example your presence whether you want to be do not disturb or select any of
the commands that we spoke about in one of our other commands that could save
you time videos so for example slash DMD for do not disturb now that's been done
great fantastic we've been set as do not disturb pressing ctrl e again
makes up the commands / available and we've got an entire video on that as
well and the presence is working much better now the tenant has that dated
itself now another command that will show the commands that you can use from
the command line is control and the slash key that brings up a list of all
the commands that you can use in the top command that can also increase and
improve your productivity within Microsoft teams now all you spoke about
setting your presence of availability be right back away and things like that but
also / what's new for example show you what's new in teams and we've got a
video detailing all these commands on the channel so take a look now as
standard you get a certain view with Microsoft teams but your eyesight might
not be what it was or the font might not be working out too well for you holding
down the ctrl key and then tapping the plus button
we're enlarge the text and fonts on the screen of magnification mode and then as
you can imagine this also works in Reverse
with holding the ctrl key down and then a minus to reduce the magnification on
that right down to where it is virtually ineligible
now for navigation commands these tend to do exactly what they say on the tin
it's about navigating around the user interface now you do get some
differences between the web app that I'm using here and is what you use on the
desktop for example control and one in the desktop app will open activity but
we're in the web control shift and one will open the Activity Feed again in the
desktop app control and two will open chat whereas in the web app control you
guessed it shift and two will open the chat window with your most recent
contacts and the most recent person you have spoken to will be highlighted
control 3 in the desktop app and control chef 3 will open the team's view and
present the list of teams on the left hand side in the Team Viewer for you to
select and to open meetings in the desktop app it's ctrl + 4 which in the
web is control shift 4 and that will then take you to the Microsoft teams
meeting cite it and you can see what you've got going on today in your busy
meetings so open calls again it's control 5 and control shift 5 to open
files you can either obviously go to the icons on the left hand side which is
perfectly fine or you can say control shift + 6 and that will then take you to
the file section now with this I have found different results now if you're in
the teams view you click on it click on the main window control shift sex
nothing has happened again click in the mentions down here control shift 6 in
web nothing is happening some of these keyboard shortcuts depending on how you
use them a little bit temperamental so use them and need them as you see fit
in the messaging section of the shortcut-keys as you'd imagine it deal
to the messaging type side of things for Microsoft teams pressing the C key takes
the cursor automatically down to start a new conversation to expand that control
box or compose box ctrl shift and X will expand it up so you can get your words
in full text as well as bold letters and highlighting a little bit of additional
highlighting as well anyway that's going to be ctrl shift and X and that's the
same in both desktop and on the web app to send ctrl + Enter to attach a file
control than oh there we go we've a trap to attach that collaboration kernel file
let's move back the start a new line I speak four teams to get back together
Shift + Enter now there are several other keyboard shortcuts and it's
evolving all the time and it'd be really interesting for you to let me know in
the comment section if the keyboard shortcuts indeed save you time when
you're collaborating in Microsoft teams and approximately how much time it saves
you by doing it this way I've been the collaboration colonel thanks very much
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