over the last 10 years I've reviewed over 250 to-do list applications alone and there are so
many of them on the market some of them the best and some of them the worst I actually reviewed
a toist app called SEO a couple of years ago and actually squarks at you when you get a task
completed to-do list applications can have such a profound effect on us allowing us to capture
tasks manage them for later and plan forward as we try to organize our life and kelon research
study found that 75% of the participants in the study found that they used the to-do list app as
a Stress Management tool cuz writing task down helped them to make them feel a lot calmer So
today we're going to unpack all of the best to-do list applications on the market we're
going to help you to choose the perfect one in 2024 and really dig deep into them in finding
the perfect one for you so we're going to break this down into three parts per app what features
and who this will help you to get a good idea which app is right for you all of the profiles
today will be linked Below on tool finder as well as the direct link to the application but we're
going to help you to find that gem amongst all of these to-do apps so the first item on our list is
todoist to-do list is such a perfect all round to-do list application and it provides you with
pretty much all you need if you're a beginner Todo list user and a pro user I would literally
recommend this to my mother-in-law all the way to a small five person team these application's great
for capturing tasks organizing them ahead and planning them in a very nice structured fashion
now Tod doist has a great free experience but it also has a pro experience which gives you
access to reminders and other such abilities that allow you to plan better but they are adding more
recently a calendar mode which will allow you to plan your tasks a bit more effectively into
a week schedule like view but largely todoist is a great way to be able to capture tasks on the go
with their mobile application be able to plan them ahead using upcoming and be able to sort them into
little lists that can be turned into projects or even board view with a little bit of shaking up
now todoist is maybe not the most advanced too this application but it's definitely not the
most basic one and it provides you with what you need for a real allround experience that's why I
typically recommend it for most people that want a versatile to-do list application that
they can use in work and life number two is akif flow and there's been a lot talked about
akif flow recently because it is a growing tool on the market but very simply akif flow combines
Three core experiences tasks calendar and task consolidation now task and calendar you probably
know about you can organize your tasks drag them into your calendar and time block with
them if you want to learn how to time block we've got a video about that linked below but largely
the system is really really helpful for being able to plan that all in but a lot of people
find a benefi in it for the task consolidation element which allows you to bring in tasks from
other applications like todoist like slack like Gmail etc etc it allows you to bring them into
a view in your aif flow account to organize into your task list which makes it almost like a task
dashboard for planning your tasks and allocating where they need to go without the need to go into
other applications so I would probably recommend this probably for the busy professional who wants
a much more advanced to do this application who likes time blocking and has a little bit
more of a budget because it is definitely a lot more expensive than todoist at $19 a month build
annually than the comparable todoist which is $5 per month so this one is much more of a pro
experience number three is Tick Tick now very similar to todoist it provides a real allround
experience but it does have some gems within the application allow you to do a little bit more for
example in tic Tick's mobile applications and on the desktop one they have the ability to help you
to organize your habits and track your habits from there this is really helpful especially
if you don't want to invest in two applications a to-do St and habit tracking app but largely
Tik tick has had a calendar feature and a board experience for much longer than todoist has so if
you can't wait around for todoist to launch their calendar experience or you want an alternative
way to handle it tictic has a great experience for managing week month and even day view in planning
your tasks on your calendar which is really nice I'd recommend Tik tick for those who are
looking for all around calendar task experience and have it all in one now next up things three
this application is stunning the most beautiful minimal Apple Centric application on the market
and when I mention Apple Centric it literally means you can't get it if you don't have an iOS or
a Mac device but the experience is fantastic clean simple with inspiration from GTD getting things
done by David Allen this application is perfect if you want a really basic layer experience with some
more advanced experiences like projects that can help you to plan your project from start to finish
and organize them into areas the application is really good because it's more of a personal to-
do this application experience unlike other ones that I've mentioned before that it doesn't have
any sharing abilities now things three might be pricey when you look at it from a glance
but the application will actually pay off in a few years if you wanted the whole things three kit and
Kaboodle it's going to cost you $80 but that's oneof which means you can access to it forever
but largely the experience is really really good because once you're paid that upfront fee on all
of those devices then you might be able to use it it for 3 four 5 years and it works out about 15
bucks per year so it's not a bad option if you're looking for a longer term fix next up is Microsoft
to-do now Microsoft to-do was very simply vess before and they've taken that same core experience
and brought it into Microsoft to do this one is a basic application that allows you to capture lists
organize your day with my Day suggestions which is really fantastic and even share your tasks with
other people that have a Microsoft account this is great for those who are particularly in education
or at work to be able to calculate and manage their tasks here and the great news is you can
almost guarantee that Microsoft are likely going to add co-pilot to this in the future which will
enhance your task management largely Microsoft to do is more basic and probably designed for those
who want something much more simple but I would probably say it's probably better for those who
are in the Microsoft 365 ecosystem because there's some great Integrations and optimizations that you
can take advantage of there next up is time stripe now this is a weird one because it's
a task management application but a goal planning application now the concept here is very strange
you're going to be planning not only tomorrow but in 15 years as well it is really cool because it
allows you to set decade goals month goals and everything in between it's a very interesting
application but the application also has things called climbs which allow you to set up habit to
routinizing your system it has some great ability like boards so you can plan your projects there as
well and also the concept itself is very different because you almost work backwards and much more
holistically on planning what task you do based on what goals you set for your month and the future
it's a very interesting application and one that's growing in popularity because of that holistic
thinking in mind i' would probably recommend this much more so for people that want something more
more than a to-do list application and more of a holistic planning experience and this application
is a little bit more expensive than the likes of something like todoist but definitely not as
expensive as something like akif flow it's a good middle ground omn focus is up next omn Focus 4 has
recently been released but the application is a gtd's dream uh the experience is really designed
for those who have optimized getting things done but largely the application is really reliable
solid build and has a web and apple Centric experience but a lot of people turn to omn focus 4
when they want something that is more than todoist and has systems and focuses but isn't as intense
as other applications like akif flow and that want some more structure around planning their systems
and their tasks ahead now omn Focus 4 has had some beautiful improvements with refining to the way
that they do stuff and customizations and it's worth checking it out as an option on the market
it's got of a bit of a pricier at $99 per year pricing but again a reliable resource developed by
a fantastic company next up is motion not notion motion this one is an AI based task management
application which combines the concepts that I talked earlier with akif flow tasks and calendar
but not task consolidation this application allows you to plan your tasks alongside your calendar but
uses AI to automatically re organize your calendar and your tasks based on the importance that you
input into them this Autos scheduling function works really well if you're a busy professional
and you want to reallocate your tasks and want to remove some of the administration that you
typically do with planning it also has project management experiences that you can add team
members to although I wouldn't recommend it for more than maybe 10 to 15 people roughly as it
is not really a project management experience per se say but a good way to manage in list
and board view like that for those who want to experiment with task management and AI this is a
really interesting application that's been around a lot longer than many of the AI companies that
have run to the market and it also is a YC backed company as well now next up is routine now routine
is fairly young in its development but I added it to this list because I'm very impressed with how
they're building this application it combines tasks calendar and light notes allowing you to
organize your list in a timeline like view plan it with a week calendar view and Then
followed up by capturing light notes as well it has this feature on Mac which is called console
which allows you to capture tasks see events in the future and automatically join meetings
really smoothly you can take notes for meetings it has a light Lo taking experience is not going
to replace something like Evan note but at the same time it's going to give you a hubl likee
experience to managing your productivity and it's very task Centric at the center so routine a very
interesting one and one of the reasons why I added it to the top list is because of its uh design its
combination of build quality and just the general uh premise of the concept so it's worth it if
you're looking for something slightly different to the ones that I mentioned in this video next
up is structured structured is very mobile Centric and it is a way to organize your week ahead now I
typically recommend this for people who want a much lighter to-do list application but don't
want as light as something like Google task or Microsoft to do the application allows you to
see a timeline of your day and set routine tasks up so you can do them but a lot of people like
this because they can see a progressive progress through their day and what they've got done so far
they do have a Mac application and experien is very welld designed it's very basic but I would
probably recommend this for those who love home organization those who um want something portable
and light and on the go and those who really find easy and better to manage with something less
intense now we're on to the final two if you're in the hunt for any of the two this applications
here find them over on tool finder you can find the links in description below or just
browse all of our productivity software to help you to find the ideal one next up is actions by
mskin the experience of actions is beautiful it's a really well-crafted application and if
you tried Molin time page you will know what I mean gestures animations colors spring to life
in this experience although very basic you can add lists and manage them in a timeline like view um
but you can connect it with time page if you've got the mle skin subscription to help alleviate
add in some tasks from time page and uh even plan in events better but the experience is
much more mobile Centric I I believe they do have a web application but largely the experience is
fantastic on mobile and works very well and really designed if you've used time page you'll know what
I mean when it comes to mobile uh as iOS version is absolutely fantastic and finally one to end on
a positive Light sun Sarma is a beautiful mindful to-do list application I call it a daily planner
but it's a duess application at heart and very much like aif flow it allows you to plan your
tasks calendar and does task consolidation as well but it has a layer of mindfulness I actually used
sunama for 2 years and found it to be a very mindful experience it allows you to add your
tasks to your day and limit you on how many tasks you add in the day to not overwhelm yourself and
it also has systems like guided planning to help you plan the next day and the next day in a much
more structured and focused sense you can do the regular task consolidation and you can even do
Focus modes to help you get into the task and out of the task in a very clean manner that doesn't
really desire too much Administration as well this application is great for those who want a combo of
calendar and tasks in one and I think you'll find it helpful if you want a more mindful approach to
task plan management so folks I hope you enjoyed this feature and you found your perfect to-do list
application subscribe for more if you want to dive into more to-do list applications note ticking
apps calendar apps we've got loads of features coming and we'd love to have you if you found
this use found a great one share it with other people we'd love to have you to share it around um
but as uh we all normally do you can watch a few more videos over on YouTube as you can find them
after I stopped talking thank you very much folks and I will all see you very soon cheery oh for
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