hi everyone and welcome back to our youtube
channel in today's video we're going to be defining what a pdf file is
before we dive in please give this video a thumbs up and don't forget
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you don't miss out on any future updates let's get straight into it
pdf stands for portable document format a versatile file format that allows people
to present and share documents in a fast and reliable manner irrespective of operating system
hardware or the software used to view them the international organization for standardization
or iso for short now maintains the pdf format as an open standard and it's possible to include
links buttons audio form fields business logic and videos in a pdf they can be electronically
signed and viewed from a variety of devices such as your computer or phone and it's quite likely
that any printable document you've downloaded from the internet such as irs or tax forms was
a pdf and the quickest way to tell is by checking the extension as pdf files have a pdf extension
if you design a newsletter in microsoft word and share it as a docx file the standard word format
there's no guarantee that everyone will be able to open it unless they have word installed word
documents are designed to be edited so most of the formatting and text can be changed on the other
hand pdf files are primarily intended for viewing rather than editing one of the reasons pdfs are
so popular is that they preserve formatting so they're easier to share and look the same on all
devices that way sharing is a pdf ensures everyone sees your document exactly as you intended
let's talk about some more advantages of using the pdf format
when a user opens a pdf file in adobe reader they can quickly search for what
they're looking for a table of contents can also be used to organize a pdf
document linking all the sections to the appropriate pages in the file
as long as free tools like pdf readers are available pdfs can be read anywhere on any device
pdf files can include links music attachments
videos and more making it easier than ever to link the right content to the right file
pdf files are used for a variety of purposes
and experts might need to password protect them if they contain sensitive
information this results in one-of-a-kind document protection to keep data secure
you can also see who has access to a pdf and if a password has been compromised the necessary
steps can be taken quickly well as you can see there's a lot of reasons why people use pdf files
but those are the main ones so now that we've talked about the advantages what are some
disadvantages pdf files also have some downsides and limitations and let's talk about those now
despite the benefits some people are still hesitant to use pdf files
and one of the main reasons is that they can be susceptible to a variety of attacks
and most of the time pdf files aren't password protected but while the file
format has been criticized for security adobe has been working to improve this as pdfs are
available for download from the internet some web browsers do reject pdfs due to security concerns
one drawback to pdfs is they're typically quite large and could eat up a lot of space
on your computer so if you work with a lot of documents this could be a major disadvantage
because pdf files are normally a3 or a4 format
they can be difficult to read this can be an advantage because they're easy to print
but viewing them on a screen with a 4x3 or a 16x9 ratio can be difficult
pdf is the most widely used publishing format on the internet
but while pdf files can be printed the quality is usually lower than a proper graphics file
it is possible to create print quality pdfs but creating them with lots of images requires
third-party tools which can affect image quality well there you have it now you know what a pdf
file is and the advantages and disadvantages of using them let us know in the comment section down
below if you have any thoughts and don't forget to like this video and subscribe to the wondershare
repair youtube channel thank you so much for watching stay safe and i'll see you next time