Freedom Scientific a Vispero brand so let's start with just a quick overview of the
microsoft editor i know we've gotten a lot of questions about that and you know when you're
in microsoft word you're used to pressing f7 and getting spelling and grammar comes
up right away there are ways to do that i'm also going to share some keyboard commands with you
to help you navigate those spelling and grammar errors but just a quick overview of the editor
so the microsoft editor is a tool that enables you to get a lot of information about your document so
that you can proof it and you can have all these different areas for example spelling and grammar
you can get document statistics which we're going to talk about a little bit later on
you can prove it according to the style of the document so there's just a lot of options
available there and you can choose whether or not you want to use them now the editor is available
in microsoft applications like word and outlook and there's also there are also extensions for
edge and chrome available so that you can use it if you're doing things like writing blog posts or
social media posts now if you're using the editor and you're not using a an office 365 subscription
you're only going to get access to certain features like spelling and grammar but if
you are using an office 365 subscription whether it be personally through work
or through school you will get these other features that i just mentioned
all right so let's just jump right into the demonstration i'm going to go ahead
and share my screen here all right so i'm here in a documentary before we actually delve into
the editor itself i want to talk about some settings that you can change now these are a
matter of personal preference and they will some of these settings don't go through all of them i
want to go through a few key settings that can affect what you have displayed in your editor
now you can access these a couple ways we're going to talk about that i'll show you the second way to
do it the way i like to do it starting out is to go through word options so i'm going to press alt
and the letter f as in foxtrot f menu followed by f leaving menus right i'll press t as in tango p
test edit document two dot dots word list box word options general one of eleven all right so
jaws read the name of the document it said word options general 1 of 11. so what happens here
is it landed us in word options we're in a list of categories i'm going to press p for proofing
all right from here i can press tab to navigate through these options i'm going to do that now
proofing autocorrect options autocorrect options dot dot dot button alt plus a all right so you'll
notice as we go through here jaws is going to say for example it said auto correct options button
alt plus a those keyboard commands are there to so that you can navigate quickly to a specific
item without having to tab several times so if we knew that keyboard command after we pressed p
for proofing we could just press alt a so i just want to make you aware of that and if
you are navigating to an option that's for example a check box if it's checked using
the keyboard command will uncheck it and then vice versa it'll fit unchecked it'll check it
all right so let's keep pressing tab to move through here when correcting spelling in microsoft
office programs ignore words in uppercase checkbox checked alt plus u okay there's a setting for
ignoring words in uppercase yeah we we use a lot of acronyms these days so that's probably a useful
one ignore words that contain numbers checkbox checked halt plus b ignore internet and file
addresses checkbox checked alt plus f so i'm just tabbing through these here flag repeated words
check box checked alt plus r and now we're going to get into some dictionary settings so if you are
proofing a document that's in a different language or if you're using uk english there are ways to
go in and tell it what dictionary you want to use enforce accented uppercase and french checkbox not
check suggest from main dictionary only checkbox not checked custom dictionaries dot dot dot button
french modes combo box traditional and new spellings spanish modes combo box to tail
verb forms only all when correcting spelling and grammar and word check spelling as you type check
box checked alt plus p okay so we we got through the dictionary settings now these are the ones i
really wanted to hone in on here talking about correcting spelling as you type mark grammar
errors as you type check box checked alt plus m and marking grammar errors as you typed i like to
have these checked personally because i'm going to show you some jaws commands here in a little while
for bringing up the list of misspelled words or a list of grammar errors in your document and if
either of these like for example if the one for spelling is not checked those keyword commands
won't bring up the list will give you a message that says it needs to be activated
frequently confused words checkbox checked alt plus n all right so here we just have some more
settings check grammar and refinements in the editor pane checkbox checked all right so that's
an important one check grammar and refinements in the editor pane so when we go into the editor you
can have it check for grammar but refinements are going to be things like uh concise using concise
language checking for punctuation errors things like that so i like to have that one checked
if you do not want that one checked you can uncheck it and again you'll see fewer things in
your editor show readability statistics check box checked alt plus l all right that's readability
statistics which we're going to talk about writing style combo box grammar and refinements alt plus
w okay so here we have a um we have a combo box if we down arrow it's going to actually
go into this list box and we have two options we have grammar refinements and just grammar and if
we go into that uh if we down arrow word options dialog list box list box grammar and refinements
button selected so that is selected because it's in focus if i down arrow grammar button selected
that would be selected so i'm going to go back to grammar and refinements button selected that
grammar and refinements i'm going to press enter and that's going to close the list box enter test
edit document 2 docs word word options writing style combo box grammar and refinements alt plus w
all right so let's keep tabbing here settings dot dot dot button these are settings that you could
go into for writing styles for things like determining which grammar rules you did not
want it to check for so if you didn't want certain rules to be checked for you go in here and you can
the things that are checked you could press space to uncheck them or vice versa
recheck document button this one's going to be important recheck document we're going to do that
here in just a bit and it said alt plus k so what that means is i don't have to tab all the way
to this option to do that once i get into word options and press p for proofing i can
press alt k exceptions for combo box test edit document two dot dots alt plus x so
this is another list box it says exceptions which we're going to find out what those are in a minute
but it lists the document that we currently are in that we have open and that focus is in
and if i down arrow in a list i have another document open it would list that and it would also
say check for new documents um but i'm going to keep it here and let's see what those exceptions
would be hide spelling errors in this document only checkbox not checked alt plus s so we
could hide spelling errors hide grammar errors in this document only checkbox not checked a plus d
we can hide grammar errors okay button and now we have okay cancel button cancel categories
list box proofing and we're back to where we started so i'm going to shift tab up to ok
cancel button ok button and i'll press the space bar space edit and we're back in the document
so those are just some settings that you might want to check out some things you can customize
to personalize your experience when using the editor Freedom Scientific a Vispero brand
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