Welcome to the help video on the Discretionary Grant Information System
internal dashboards for the Maternal and Child Health Bureau.
The purpose of the video is to provide a walkthrough of the EHBs DGIS
dashboards for MCHB staff, show you how to navigate to the dashboards
and explain the different types of data available as well as some helpful
features for viewing different data elements.
The DGIS dashboards allow MCHB staff to access specific MCHB
programs performance data. Currently, six dashboards are available for MCHB staff
based on the different forms and measures available in the DGIS Data Mart.
These dashboards will evolve over time so please make sure to review the Wiki
pages for more details. To get to the dashboards from the EHBs,
homepage, click the Dashboards tab in the main navigation menu, then find
the MCHB Discretionary Grant Information System (DGIS) Dashboard
in the list and click View Dashboard. Please note
to protect the data here all the dashboards are restricted to authorized
users. Only MCHB staff can access these dashboards.
If you do not see the dashboard listed here check your EHBs profile and make
sure that your office and bureau is MCHB.
The DGIS dashboard opens into the main DGIS home dashboard which provides the
summary level information and helps you navigate to the respective dashboards
for detailed information.
At the top of the dashboard is an important tip with a helpful information
for teleworking users and details about the 508 accessible
view. At the top of each dashboard is a
description of the dashboard and helpful details about the type of data on the
page. From the Home dashboard you can click
into each additional dashboard by clicking the title of
each of the sections. For example, if you click Individuals Served it will open
that dashboard. At the bottom of each dashboard is a
navigation menu to help you access a different DGIS dashboard. For example
from the Individuals Served dashboard you can easily go back to the home
dashboard by clicking Home.
Now let's look at each of these dashboards.
The Home dashboard represents a summary level information
and helps you navigate to the respective dashboards to view detailed information.
The data presented reflects the number and percentage of recipients who are
promoting the specific measures among those assigned a specific measure for
reporting.
The Individuals Served dashboard shows a summary of individuals served through DGIS program and is based on
Financial Form 5 data. This dashboard represents individuals
served by activity code, legislative authority and participant type.
Helpful tip: you can change the View By field to toggle between activity code
and legislative authority.
Note that Form 5 is not required for all programs and grantees
and if that is the case you will not see any data here for those programs.
Helpful tip: within each dashboard there are some tables with additional data
that you can scroll through by scrolling down within each table.
The Health Equity Domain dashboard provides a summary of recipients
promoting and or facilitating improving health
equity through DGIS programs and is based on the Core 3 Form. This
dashboard represents the data for recipients promoting the measure Tier 1,
recipients promoting the measure by Domain Tier 2
and the recipients with the Set Goals Tier 3.
The Capacity Building dashboard is based on Capacity Building One through Six
forms. This dashboard has two tabs. The first tab provides a percentage of
recipients providing different types of support for Capacity Building One
through Six.
And the second tab provides a percentage of recipients providing different types
of support for Capacity Building Two and Three. Helpful tip:
hover over the different visualizations to see detailed data elements
for example under Capacity Building 2 Tier 1
percent of recipients providing TA, hover over
2020 and you can see a tooltip that displays detail data for the year 2020.
The Population Domains dashboard provides access to view the percentage
of recipients promoting a measured Tier 1 and percentage of recipients across the
processes mechanisms Tier 2 for a selected fiscal year.
This dashboard has six tabs that show data across
six different populations. The Program-Specific dashboard
provides data on performance measures for the Emergency Medical Services for
Children, EMSC program, the Healthy Start
Program the MCH Workforce Development and the
Family to Family Health Information Center program.
Click on the different tabs to view the performance measures for each program
Now let's talk about some of the helpful features of the DGIS dashboards.
Each of these dashboards has visualizations or charts to help you see a graphical representation of the data.
For example, the Individuals Served dashboard has a chart that shows the
number of individuals served by each legislative authority.
You can easily print any of these dashboard views by clicking the Print
icon in system toolbar. You can also download a view of the
dashboard in many different formats by clicking the download icon.
You can download or PDF an image, a PowerPoint or an Excel version of the
information. This is really helpful for sharing
information with colleagues. Helpful tip: the best way to download a
visualization with your selected filters is to
download a PDF. Select This View in the included field
pick your desired orientation and click Create PDF.
All of the dashboards show data across the past five fiscal years.
The dashboard view will start off with the current fiscal year selected
but you can change the fiscal year to see other years,
Excluding Fiscal Year 16. All of the data shown in these
dashboards is 24 hours old and is point-in-time information which means it
is the data as of 24 hours ago so the information
can change daily. Each dashboard has specific filters to help you narrow your
view of data for example the fiscal year filter is
available in each dashboard so you can toggle
between different years to get a historical view.
By default the first view of each dashboard includes data for reports that
are in the approved status. You can change the report status filter
to show data for reports and additional statuses if you would
like. Other includes reports that are not
started, submission in progress and HRSA requested changes status.
Note that all reports that are administrative closed are excluded from this data.
It is also important to keep in mind
that all DGIS performance report types are included in these dashboards.
The new competing reports, the non-competing continuation reports
and the project period end reports. For help with the information on the
dashboards there is a helpful Wiki page for each dashboard.
You can easily access the related help page by clicking the question mark icon
in the top right corner of each dashboard.
In these Wiki pages you can find details such as
what types of filters are available in each dashboard.
When you are navigating in some of the dashboards there are multiple tabs to
each so make sure to select different tabs to
view additional details. For example in the Population Domains
dashboard there are six different types of details
We hope you find this data meaningful and helpful as you use these DGIS
dashboards. If you have any questions or need
support with the DGIS dashboards contact the EHBs Tier 2 support
at 301-443-2112. Happy data mining!
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